Administrative Officer

Scottish Courts and Tribunal Service; City of Edinburgh; On-site; GBP 60,000 - 80,000; Full time

Job summary

A public sector organization in Edinburgh is seeking an Administrative Officer to support the Property Services Unit. This 9-month fixed-term role involves various administrative tasks and acting as the primary contact for internal and external queries. Strong communication skills and the ability to engage with stakeholders at all levels are essential. Applications are open until 10 August 2025.

Qualifications

• Proficiency in administrative duties including handling queries via email/telephone.
• Ability to manage tasks effectively and communicate with various stakeholders.

Responsibilities

• Perform administrative duties including reception and switchboard tasks.
• Assist Fleet Manager with fleet usage and costs.
• Provide administrative support to the Property team.

Skills

Excellent communication

Stakeholder engagement

General administrative duties

Job description

Due to internal promotion the Property Services Unit have an opportunity for an Administrative Officer (PSU Support Officer) to join their busy team on a fixed term basis. The role is for an initial period of 9 months with the possibility of extension.

The Property & Services Unit (PSU) is responsible for the procurement and management of outsourced works, services and supplies including capital building & sustainability projects, building maintenance, rent & rates, fuel & utilities and soft facilities management services for the SCTS.

As a Support Officer within PSU you will play a key role in support the unit. You will carry out a wide range of general administrative duties and be the first port of call via email and telephone for internal and external queries. You should also be an excellent communicator and enjoy working with stakeholders and all levels.

The Key Responsibilities

To undertake a number of general administrative duties including:




Reception- Reception and Switchboard duties within HQ at Saughton House
Mail- Distribute mail for HQ staff
Assist Fleet Manager with recording fleet usage, mileage and fuel/running costs.
Oracle Raise purchase orders for staff through the SG Pecos system and ensure that stationery stock levels are maintained.
Assist the Estates Manager with monitoring and recording maintenance faults within Saughton House to the FM provider.
Diary Secretary- Provide cover for arranging meetings and collate board papers for Director of PSU (including draft letters and minutes).
Circular- Collate entries from units for the SCTS Weekly Circular and issue to all users
Admin Support- Assist the Estates Manager with various admin duties for the unit, including organising meetings and supporting other members of the Property team.
Printing SCTS passes for estate




Applications will be accepted until 11:59pm on Sunday 10 August 2025. You must also complete the suitability assessment by this date and time. If you do not receve your link within 30 minutes of applying please contact [e-mail]

Interviews are expected to be held Wednesday 20 or Thursday 21 August at Saughton House