Administrative Officer

Staffline Group PLC; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company is seeking a detail-oriented Administrative Officer for their Finance Department in Belfast. This temporary ongoing role involves providing essential administrative support, managing documentation, and ensuring compliance with data protection regulations. The ideal candidate should have relevant qualifications and experience, along with strong IT and communication skills.

Qualifications

• Experience in an administrative role within Regulatory, Criminal Justice, Human Resources, Finance, or Legal environment.
• At least 1 year of experience in an administrative role.
• Strong IT skills including Microsoft Word, Outlook, and Excel.

Responsibilities

• Deliver high-quality administrative support and manage documentation.
• Handle sensitive and confidential data in compliance with GDPR.
• Liaise with external stakeholders and assist in partnership work.

Skills

Attention to Detail

IT Skills

Communication

Education

5 GCSEs (Grade A-C / 9-4) including English and Maths

NVQ Level II in Administration

Job description

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Administrative Officer - Finance Department

Location: Belfast
Salary: £ p/h
Hours of work: Mon - Fri / 9am - 5pm
Duration: Temporary ongoing

About the Role

We are currently seeking an organised and detail-focused Administrative Officer to join our client. This is a key support role, where you'll provide essential administrative and clerical services that help keep the department running smoothly and efficiently.

You'll work closely with colleagues and external contacts, manage sensitive data, and ensure all documentation and communications meet regulatory and professional standards.

Key Responsibilities

• Deliver high-quality administrative support, including handling calls, drafting letters/emails, and maintaining spreadsheets.
• Provide typing services including word processing, audio typing, and copy typing.
• Maintain accurate filing systems (manual and digital) and ensure all documentation is securely stored.
• Manage incoming and outgoing correspondence, ensuring timely and accurate distribution.
• Handle sensitive and confidential data in compliance with GDPR and Data Protection Act 2018.
• Take meeting notes and minutes as required.
• Liaise with external stakeholders and assist in partnership work with other agencies.
• Provide photocopying, document preparation, and general office duties.
• Support compliance with equality, diversity, and confidentiality policies.

To be considered for this role, you must meet one of the following educational and experience combinations:

• 5 GCSEs (Grade A-C / 9-4) including English and Maths, or NVQ Level II in Administration, plus at least 1 year of experience in an administrative role within a Regulatory, Criminal Justice, Human Resources, Finance, or Legal environment.
  OR
• In the absence of the above qualifications, at least 2 years of relevant administrative experience in the sectors listed.

You must also demonstrate:

• Experience handling sensitive personal data confidentially and in line with data protection legislation.
• Strong IT skills including Microsoft Word, Outlook, and Excel.
• Excellent written and verbal communication skills.
• Ability to work on your own initiative, manage tasks, and prioritise workload effectively.