Administrative/Office Assistant (Interim 3 days)

Cytokinetics; United Kingdom; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A biopharmaceutical company is seeking an experienced Administrative/Office Assistant to support its UK team. The role includes managing critical business processes, organizing meetings and events, and ensuring effective communication. Ideal candidates will have at least 4 years of experience, strong multitasking abilities, and proficiency in office software. A hybrid work environment is offered, requiring three days in the Buckinghamshire office.

Benefits

Opportunity for professional growth

Collaborative work environment

Qualifications

• Experience in managing business processes, especially in healthcare or pharmaceuticals.
• Ability to support senior management effectively in a startup-like environment.
• Strong planning abilities and demonstrated project management experience.

Responsibilities

• Manage vendor, contract, and purchase order processes.
• Organize team meetings and internal events.
• Coordinate onboarding for new team members and manage administrative tasks.

Skills

Multitasking

Organizational skills

Interpersonal skills

Education

Minimum of 4 years of experience

Tools

Office software applications

Job description

Administrative/Office Assistant (Interim 3 days)

United Kingdom

Cytokinetics is a late-stage, specialty cardiovascular biopharmaceutical company focused on discovering, developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which cardiac muscle performance is compromised. As a leader in muscle biology and the mechanics of muscle performance, the company is developing small molecule drug candidates specifically engineered to impact myocardial muscle function and contractility.

Cytokinetics (UK) Limited is seeking an experienced and energetic Administrative/Office Assistant to join their newly created and growing UK team. Reporting directly to the VP, General Manager UK/Ireland and Nordics, the candidate will support the team by managing relevant business administrative processes, critical internal and external meetings and events, and will be the key contact for the Buckinghamshire based office, in combination with options to work remotely.

ROLE RESPONSIBILITIES

• Manage critical business administrative processes, including:
  - Vendor, contract, purchase order (PO), and invoice management in internal systems, in
  collaboration with the Finance team.
  - Manage invoice tracking versus budgets, and accruals.
  - Contract management with external parties in close collaboration with the Legal
  department, including an audit-proof filing system.
• Plan and organize team meetings and internal events, including venue selection, agency/vendor contracting, and ensuring fun and engaging team-building elements. Ensure follow-up on action items post-meeting.
• Basic project management for external events (e.g. booking meetings, venues, logistics and vendor management) involving healthcare professionals (HCPs), such as congresses, symposia, educational events and expert meetings, in close collaboration with Commercial and Medical Affairs teams.
• Assist People Managers with onboarding new team members by organizing workplaces and IT equipment. Introducing new colleagues to relevant business processes and systems
• Be onsite at the Buckinghamshire-based Cytokinetics office 3 days a week as part of a functioning hybrid work environment for the team. Note: The current team operates 100% remotely (home office and field-based). The office solution will complement this flexible model, once established.
• Manage administrative tasks and duties of Cytokinetics (UK) Limited with UK authorities, vendors and others.
• Manage and maintain filing system for relevant documents of Cytokinetics (UK) Limited, including financial, data protection and anti-bribery documentation as well as all executed contracts.
• Coordinate roll-out, training and documentation of company SOPs.
• Perform general office duties such as answering phones, handling correspondence, and filing documents.
• Meeting coordination and project management support for VP GM UK/Ireland/Nordics.

REQUIRED QUALIFICATIONS

• Minimum of 4 years of experience in managing business processes. Healthcare and/or pharmaceutical industry experience highly advantageous.
• Proven track record of supporting senior management and broader teams in a hands-on, start-up-like environment.
• Exceptional multitasking and prioritization skills, with the ability to perform efficiently under pressure.
• Advanced proficiency with relevant office software applications and company administration/finance as well as contract management systems.
• Excellent interpersonal and organizational skills with self-confidence in building positive, productive working relationships across all levels.
• Demonstrated project management experience, with strong planning and cross-functional coordination abilities.
• Highly structured, organized, efficient, solution-focused way of working and communicating.
• A self-starter with uncompromised personal integrity and reliability, who embodies the company’s ethical standards, professionalism, and core values.

What We Offer

• The privilege to participate in building and shaping the in-country operations of a young, dynamic company in the UK/Ireland/Nordics region, assuming personal responsibility for business-critical projects and processes within a team of highly experienced professionals.
• An opportunity to join a scientifically outstanding, research-based specialty care pharmaceutical company, shaping the future of innovative treatments in muscle biology.
• A highly collaborative and inclusive environment which supports professional growth and personal development.

Our employees come from different backgrounds, and we celebrate those differences. We are looking for the best candidates for our open roles, but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team, we would love to hear from you.

Our passion is anchored in robust scientific thinking, grounded in integrity and critical thinking. We keep the patient front and center in all we do – all actions and decisions are in service of the patient and their caregivers. We champion integrity, ethics, doing the right thing, and being our best selves.

Fraud Warning: How to Identify Impersonated Cytokinetics Job Postings and Offers

Recently, there have been fraudulent employment offers being sent to candidates on behalf of Cytokinetics. Please be advised that all legitimate offers from Cytokinetics will come directly from our official email domain (Cytokinetics.com) and will only be made after completing a formal interview process.

Here are some ways to check for authenticity:

• We do not conduct job interviews through non-standard text messaging applications
• We will never request personal information such as banking details until after an official offer has been accepted and verified
• We will never request that you purchase equipment or other items when interviewing or hiring

Please visit our website at: www.cytokinetics.com

Cytokinetics is an Equal Opportunity Employer

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