Administrative Manager, YCC Clinical Trials Office

Yale University; St. George; On-site; USD 65,000 - 124,000; Full time

Job summary

A leading university is seeking an Administrative Supervisor for its Cancer Center Clinical Trials Office. The role involves comprehensive management of administrative services and overseeing staff to ensure high-quality support. Candidates should possess a Bachelor's degree and relevant supervisory experience, demonstrating excellent organizational and interpersonal skills.

Qualifications

• Bachelor's Degree and 3-5 years of related experience.
• Prior supervisory experience required.
• Advanced computer skills.

Responsibilities

• Supervises the administrative functions and develops staff.
• Analyzes and manages sensitive issues.
• Conducts budgetary and cost analyses.

Skills

Organizational skills

Interpersonal skills

Communication

Judgement

Detail-oriented

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Zoom

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Salary Range

$65,500.00 - $123,550.00

Overview The Administrative Supervisor serves as the strategic administrative partner to department leadership, focusing on the Yale Cancer Center (YCC) Clinical Trials Office (CTO). Reporting to the YCC CTO Executive Director, as the leader of administrative support services for the YCC CTO with responsibility for management and oversight of administration staff, this position identifies, mobilizes, and ensures that the department’s faculty and staff receive high quality administrative support in a manner compliant with University policies and procedures. Working in concert with the executive and senior management teams, the Administrative Supervisor conceptualizes, plans and directs effective and innovative procedures and protocols for administrative, clinical research care, finance and research professionals, with the objective of advancing the missions of the Yale Cancer Center Clinical Trials Office by directing, planning, and managing the comprehensive business affairs of the department, including program development, information systems, staff administration, staff training and development, facilities management, office space planning and regulatory compliance. Required Skills and Abilities 1. Ability to be a dedicated and self-motivated employee with a positive "can do" attitude that supports the mission of the school. Prior supervisory experience required. Ability to represent the Director and Yale Cancer Center well in working collegially with peers and colleagues within and outside the University. 2. Demonstrated possession of sound independent judgement, intuition and common sense with excellent attention to detail and ability to prioritize and handle many tasks simultaneously in a complex, fast paced environment. 3. Superior interpersonal skills and ability to interact with faculty, staff, students and administrators at all levels with a highly professional demeanor and excellent customer service skills. Ability to deal with complex issues and sensitive situations that require confidentiality and discretion. 4. Highly developed oral and written communication skills necessary to effectively deal with individuals both inside and outside the organization from diverse backgrounds. 5. Highly adaptable, demonstrates creativity, innovation, flexibility and willingness to accept challenges. Demonstrates willingness to adapt to change based on specific needs and requirements. Preferred Education, Experience and Skills Experience in senior level academic administration or comparable executive setting. Bachelors degree and 3-5 yrs of experience in progressively responsible management situations of administrative, leadership and/or supervisory capacity or equivalent combination of experience/education. Advanced computer skills including Microsoft Office Suite, Outlook, Zoom and Internet search engines.

Principal Responsibilities

• Supervises the administrative functions of the office with responsibility for the training and development for a minimum of two full time staff members. 2. Ensures communication with various projects and initiatives in a timely and efficient manner. Researches information on a wide variety of topics and events requiring contact with university officials, faculty, etc. Prepares and contributes to the preparation of reports, briefings, presentations and responses on strategic initiatives as appropriate. 3. Analyzes and manages sensitive issues for the office, exhibiting a high degree of discretion and confidentiality. 4. Reads through various contracts/agreements, summarizes key terms, and tracks compliance with those terms. 5. Determines office priorities and secures temporary help as necessary. Designs and implements policies, procedures and systems to enhance office production and efficiency. 6. Oversees the preparation of correspondence, reports, nominations, recommendations, and other materials. 7. Conducts budgetary and cost analyses on office activities. Supervises financial activities and develops systems for tracking expenditures. Reviews and reconciles administrative budget and prepares and monitors financial data. 8. Manages calendars and prioritizes activities. Ensures calendar flexibility. 9. Ensures meeting materials, presentations, speeches, etc. are prepared in advance and that preparations for all future calendar events are on schedule. 10. Oversees the coordination of events and special projects for the office. 11. May perform other duties as assigned. Required Education and Experience Bachelor’s Degree in a related field and three to five years of related work experience or an equivalent combination of education and experience.
  
  

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.