Administrative Executive

air-recruitment; Greater London; On-site; GBP 27,000 - 30,000; Full time

Job summary

An exciting opportunity awaits for an Administrative Executive to join a dynamic medical company. In this role, you will support the education and programme team in delivering impactful projects while honing your skills in a collaborative environment. Your responsibilities will include providing essential administrative support, managing databases, and ensuring the accuracy of information for marketing materials. This position is perfect for someone who is proactive, organized, and eager to make a difference in the healthcare sector. Join a passionate team dedicated to improving vascular disease management and take your career to the next level!

Qualifications

• Experience in administrative roles, ideally in healthcare or professional services.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Provide administrative support to the programme team and manage databases.
• Schedule meetings, take minutes, and ensure accuracy of clinical content.

Skills

Organizational Skills

Attention to Detail

Project Management

Communication Skills

Time Management

IT Skills

Education

University Background

Science-Based Degree

Tools

MS Office

Access Database

Job description

Administrative Executive – Fulham, London. £27-30K

This is a fantastic opportunity for an Administrative Executive to join this medical company. We are looking for a proactive and highly organised Administrative Executive to support the education and programme team to create and deliver upcoming projects. The role will encourage the development of this Administrative Executive and will involve working closely alongside the Head of Global Programmes and Programme Executive, as well as the wider team.

Key responsibilities will include:

• Provide day-to-day administrative support to the programme team, including database exports, updating the website and minute-taking

• Updating the internal programme management spreadsheet and ensuring the internal database is kept up-to-date with programme information

• Work with the Programme Executive to prepare and format documents, faculty schedules, and correspondence as required

• Working with colleagues to ensure the accuracy of the clinical content for the parallel sessions to be included in marketing brochures and on the website

• Scheduling meetings, answering phone calls and supporting visitors

• Maintaining excellent organisation, especially during busy times of the year

• Managing and improving relevant processes

Essential skills and qualifications:

• An interest in building an in-depth understanding of vascular disease management

• High standard of organisational ability and attention to detail

• Experience in successfully managing projects/activities, ideally in an education/or clinical context

• Able to work to strict deadlines ensuring contractual compliance and requirements are met

• Strong communication skills, both verbal and written

• An ability to meet deadlines and prioritise work

• Excellent IT skills including MS Office and Access database (or other similar databases)

Education and experience requirements:

• Prior experience in an administrative or coordinator role, preferably in a healthcare or professional services environment

• University background would be an advantage in dealing with many academic speakers – a science based degree or equivalent

If you're the Administrative Executive we're after, get in touch quoting reference ILS220 when applying for this role.