Administrative Coordinator- School of Medicine

Simon Fraser University; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Simon Fraser University seeks an Administration Coordinator to support the School of Medicine. This role involves overseeing financial and operational tasks, ensuring effective project management, and maintaining strong communication and organizational practices. Ideal candidates will possess a Bachelor’s degree and strong planning skills, contributing to the mission of innovative medical education and community engagement.

Benefits

4 weeks vacation

Hybrid-work program

Employer paid pension plan

On-campus tuition waiver

Off-campus tuition reimbursements

Professional development funds

Qualifications

• 2 years related experience, including project management, or equivalent.
• Ability to work independently and handle multiple initiatives.
• Experience in conflict resolution and setting priorities.

Responsibilities

• Provides administrative, financial, logistical, and operational support.
• Coordinates day-to-day activities of the School of Medicine.
• Develops policies, procedures, and systems.

Skills

Planning

Project Coordination

Communication

Organizational Skills

Problem-Solving

Analytical Skills

Education

Bachelor’s degree in Business Administration or related discipline

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

In the School of Medicine, we are committed to shaping the future of healthcare through innovative education, groundbreaking research, and community engagement. As we embark on this journey to redefine medical education, we are seeking passionate individuals who are eager to contribute to our mission.

We envision a medical education system where students and residents learn as part of a team in primary care, community-level settings and patient-centred environments. Our curriculum considers social, environmental and prevention contexts while seeking to advance reconciliation by embedding and equalizing Indigenous knowledge systems in our learning, research and practices. As we establish the School of Medicine in Surrey, B.C., we will foster our growing relationships with the local community, Fraser Health Authority, First Nations Health Authority, physicians and Indigenous partners who will help us meet the diverse health needs of the communities we serve. We seek to improve access to primary care throughout the province while resting on a solid foundation of high-quality, accredited education and world-class research efforts that keep us oriented toward measurable and socially accountable outcomes.

About the Role

The Administration Coordinator provides administrative, financial, logistical and operational support for the planning, development and implementation of academic and operational related activities within the School of Medicine. The Coordinator is responsible for coordinating the day-to-day activities of the School, providing confidential administration support for operational and academic activities, including providing committee support, administering budgets, tracking projects and developing policies, guidelines, processes, procedures, and systems.

The ideal candidate has exceptional planning and project coordination skills, as well as strong verbal, written, and presentation-based communication. They demonstrate an outstanding ability for organizing, designing, and problem-solving, with a talent for analyzing complex information and summarizing into reports. This individual excels in conflict resolution, setting priorities and meeting deadlines while handling multiple projects concurrently. They maintain a high level of discretion and exercise mature judgment when navigating complex policies to develop recommendations. The candidate thrives in a fast-paced and collaborative environment, building cooperative relationships and applying diplomacy and tact.

Full Job Description

Qualifications

Bachelor’s degree in Business Administration or a related discipline and two years of related experience, including project management or an equivalent combination of education, training and experience.

• Excellent planning and project coordination skills.
• Excellent interpersonal and communication skills.
• Excellent organizational, time-management, and problem-solving skills.
• Excellent research and analytical skills with the ability to summarize complex information into reports.
• Ability to work independently, establish priorities, meet deadlines and work on a number of different initiatives concurrently.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA):

• 4 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Off-campus tuition reimbursements and professional development funds*

• And more! View our benefits brochure

*Prorated for part-time employees

Additional Information

There are 3 positions available.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact [e-mail].