Administrative Coordinator, Mandarin speaking

GenScript; United Kingdom; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A global biotechnology company in Oxford is seeking an experienced Administrative Coordinator to support daily office operations, manage supplies, and facilitate logistics. The ideal candidate will have a Bachelor's degree and 1-2 years of admin experience, with strong organizational skills and proficiency in Microsoft Office. Fluency in Mandarin is also required for this role.

Qualifications

• 1-2 years of experience in an administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.

Responsibilities

• Provide general office support including office supplies management and coordination of office activities.
• Assist in IT materials management, delivery and maintenance.
• Liaise with vendors, service providers, and external partners.

Skills

Organizational skills

Communication skills

Detail-oriented

Time-management skills

Proficiency in Microsoft Office Suite

Fluent in Chinese (Mandarin)

Education

Bachelor’s degree in business administration or related field

Job description

United Kingdom

About GenScript

GenScript Biotech Corporation (Stock Code: 1548.HK) is a global biotechnology group. Founded in 2002, GenScript has an established global presence across North America, Europe, the Greater China, and Asia Pacific. GenScript's businesses encompass four major categories based on its leading gene synthesis technology, including operation as a Life Science CRO, enzyme and synthetic biology products, biologics development and manufacturing, and cell therapy.

GenScript is committed to striving towards its vision of being the most reliable biotech company in the world to make humans and nature healthier through biotechnology.

About ProBio

ProBio proactively provides end-to-end CDMO service from drug discovery to commercialization with proactive strategies, professional solutions and efficient processes in cell and gene therapy, vaccine, biologics discovery and antibody protein drug to accelerate drug development for customers. ProBio’s total cell and gene therapy solution covers CMC of plasmid and virus for IND filing as well as clinical manufacturing and commercial manufacturing.

About the Administrative Coordinator Job:

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our daily office operations and administrative functions. In this role, you will play a key part in ensuring smooth workflows, coordinating office activities, and providing essential support to various departments.

Location: Oxford, United Kingdom

Working Scheme: 4 days onsite, 1-day WFH

Key Responsibilities:

• General office support, including office supplies management, office visitor arrangement, company car management, daily operation billings processing, meetings and events coordination, external relationships management, office equipment, and facility maintenance to ensure a well-functioning workspace.
• Facilitate and support logistical and administrative aspects of office relocation, ensuring a smooth transition and minimal disruption to operations.
• Provide support to other colleague’s business travel arrangements, including tickets booking, visa application, etc.
• Assist in IT materials management, delivery and maintenance.
• Maintain accurate records and filing systems for administrative and company documentation.
• Ensure compliance with company policies and office procedures.
• Liaise with vendors, service providers, and external partners to ensure smooth operations.
• Provide general support to visitors and employees as needed.
• Follow task assignment orders and job duties delegation from the supervisor.

Main Requirements:

• Bachelor’s degree in business administration, management, or a related field is preferred.
• 1-2 years of experience in an administrative role.
• Strong organizational and time-management skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
• Fluent in both English and Chinese (Mandarin) languages
• Applicants must reside in or near the Oxford area and have the legal right to work in the UK.

#GS

#LI-AH1

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.

Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.

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