Administrative Coordinator

Freelancingforgood; United Kingdom; Remote; GBP 13,000 - 25,000; Part time

Job summary

A nonprofit organization focused on climate issues is seeking an administrative coordinator to manage internal communications and membership processes. This remote part-time role offers £13,910 per year for employed candidates or £32.10 per hour for freelancers. Ideal candidates should possess strong organizational skills and be comfortable working collaboratively. Responsibilities include coordinating events, membership renewals, and supporting the Board Secretary.

Benefits

Five weeks annual leave plus bank holidays

Sick pay entitlement

Statutory pension contribution

Qualifications

• Experience in administrative roles preferred but not required.
• Willingness to work on decolonising practices.
• Ability to work collaboratively and build internal relationships.

Responsibilities

• Coordinate membership processes and renewals.
• Support internal communications and events.
• Maintain accurate financial records and liaise with project postholders.
• Attend weekly Coordinating Group meetings.

Skills

Strong self-organising and planning skills

Good written, verbal and visual communication skills

Comfortable with distributed organising

Technical problem-solving skills

Experience with financial record-keeping

Ability to design administrative workflows

Tools

Quickbooks

Google Drive

Excel

Mighty Networks

MailChimp

Zoom

Canva

Job description

Overview:

• Part-time or freelance: one year contract, 10 hours per week
• Language: English
• Location: Remote in the UK
• Salary: £13,910 per year if employed; £32.10 per hour if hired as a freelancer
• Applications closing: 31st October

Job Description

Climate Psychology Alliance is looking for an administrative coordinator. Alongside our communications coordinator, this role is at the centre of the culture of care that CPA seeks to create in its work and working practices. Working in partnership with the communications coordinator, you will lead on our internal communications and administration, working closely with the voluntary coordinating group which meets weekly, and you will have regular supervision from an established member of CPA.

This 10-hour-a-week role is available immediately for one year in the first instance, with renewal subject to annual review as organisational needs change. We have funding until 31 May 2030.

Responsibilities

• Membership processes for new members joining, and for renewals, using the Mighty Networks platform, Google group and maintenance of the membership and Board registers on Mailchimp and Stripe
• Co-ordinating and supporting within the membership the private CPA events which run from the community platform on Mighty Networks, typically on a monthly basis
• Contributing to relationship and connection, and nurturing a caring working culture of social equity which seeks to amplify marginalised and ethnically diverse voices.
• General admin and communications which includes being the first point of contact for enquiries (mostly internal to CPA, but some external), directing the enquiries appropriately and monitoring progress on responses; keeping the website up to date including the Therapeutic Support directory; managing the membership mailings including the monthly newsletter
• Board Secretary support – co-ordinating meetings including agenda and minutes, Zoom links and making sure papers go out to Board members and to the membership as appropriate
• Support for Treasurer in managing membership and other financing. The book-keeping and pay roll are outsourced but the role includes making sure appropriate information, invoicing etc goes to the right people
• Keeping accurate records of spending and activity for the National Lottery-funded project the Inner Climate Response Alliance, liaising with project postholders and volunteers as necessary
• Attendance at the weekly Coordinating Group meetings, which are held on Tuesdays at 9.00 am for about 90 minutes
• Support for other CPA work areas and projects as time permits

Other

All CPA posts are paid at the same rate of £26.75 an hour, with statutory pension contribution, five weeks’ annual leave plus bank holidays, and sick pay entitlement if the role is held on an employed basis; a higher hourly rate of £32.10 if the post is held on a freelance basis.

We pay the same rate across all our posts in order to foster equality and enact our belief that while different kinds of work require different skills and levels of training, it is all valuable to CPA.

For this 10-hour-a-week post, the annual salary will be £13,910 for an employee. For a freelance arrangement the pay will be by invoice on actual hours worked.

The post-holder will have six weeks leave, including Bank Holidays, if an employee. A person working freelance would be expected to follow a similar working pattern, whereby they would not invoice for six weeks a year when they are expected not to work.

Role Requirements

We don’t expect candidates to be able to demonstrate all the skills and experience below. If you can show that you have 60-75% of the skills it is definitely worth applying.

• Most of all, we need someone with strong self-organising and planning skills, who can use their own initiative to create an end product (e.g. an event or a mailing) while keeping mutual trust and developing relationships
• Good written, verbal and visual communication skills for member mailings, responding to internal inquiries, and building internal relationships
• In line with our collective work on decolonising, we want you to be able to commit to working on your own practice responding to the climate and ecological crisis and its links to social justice, anti-racism and anti-discrimination
• Comfortable operating within the principles of distributed organising and participative/deliberative democracy, rather than in a hierarchical setting
• Technical problem-solving skills
• The ability to keep financial records – ideally, experience of doing this in a charity or business setting
• The ability to design, set up and use appropriate administrative workflows
• For the day-to-day work in the role, you will need experience with some or all of the following packages, or the ability to learn them. If you don’t have the experience, please give us an example of when you have learned how to use a piece of technology in the past:
  • Financial record-keeping packages such as Quickbooks
  • Google Drive and its components Docs, Sheets and Forms
  • Excel
  • Google Groups
  • Eventbrite
  • Mighty Networks
  • MailChimp mailing list package
  • Hosting and scheduling small and large meetings in Zoom
  • Social media platforms
  • Canva or similar tool for creating flyers and images

How to apply?

To apply for this role, please send the following to [e-mail] by 17.00 on 31 October 2025:

• A cover letter that clearly states:
  • Which role(s) you are applying for
  • Why you are applying to the post(s)
  • When you would be able to start the role if successful, what days/times you would be able to work for CPA, and if you plan to continue in another role whilst working for CPA
  • Names and contact details for two people who are willing to provide references. One of these people should be your current or most recent line-manager if possible
• A CV (maximum two pages)
• A document stating how your skills fit with the Person Specification above. We suggest a word limit of around 200 words for each of the areas listed above (i.e. 200 words for each row).

Your email subject line should say ‘Admin coordinator [your name]’.