Administrative Coordinator

Fortrea; Leeds; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading clinical research facility in Leeds is seeking a Clinical Trial Participant Recruitment Coordinator to support participant recruitment efforts. The ideal candidate will have strong organizational skills, previous administrative experience, and be detail-oriented. Responsibilities include preparing screening data, maintaining records, and ensuring effective communication between teams. This full-time, clinic-based role offers an excellent opportunity to contribute to innovative medical breakthroughs.

Qualifications

• Previous administrative/ coordinator experience in a clinical setting preferred.
• High attention to detail and follow-through required.
• Strong organizational and multitasking skills necessary.

Responsibilities

• Support Clinical Operations team in participant recruitment efforts.
• Prepare and collate health screening data from different teams.
• Streamline the process of gathering participants’ laboratory results.

Skills

Organizational skills

Attention to detail

Communication skills

Education

A levels

Tools

Microsoft Office

Job description

We exist to bring new medicines to life. What if your Administrative Support expertise could help us accelerate that journey?

FORTREA IN LEEDS - WHERE MEDICAL BREAKTHROUGHS BEGIN

At Fortrea, our world-class Clinical Research Unit in Leeds sits at the heart of innovation. Just a short 7-minute walk from the train station, this 65,000 ft², 100-bed facility is a cornerstone of our global operations. Dedicated to Early Clinical Research, it’s where life-saving medicines begin their journey.

And this is where you come in because we are expanding and now seeking our new Clinical Trial Participant Recruitment Coordinator.

• Full-time, clinic-based job in Drapers Yard, Leeds.
• 37 hours per week, Monday to Friday.

When the drug you worked with gets approved, you know you´ll touch many patient´s lives around the world.

Support us on our mission “To help make life-changing healthcare solutions possible”. Apply now and be part of an extraordinary journey.

ON A NORMAL DAY...

You will support our Clinical Operations team in their participant (healthy volunteers) recruitment efforts, ensuring the correct eligibility of participants in the right clinical trial. You will prepare and collate the right data to ensure the selection of quality subjects for specific studies; and you will be the focal point for post-screening data queries within the organization and from clients. You will:

• Be the focal point preparing and collating complex and diverse health screening data coming to you from different teams, and
• Communicate this to the appropriate group (from physicians to pathologists or study managers), to ensure the accurate and fast selection of subjects for specific studies.

As the person acting as a central hub of subjects´ information and for answering questions within Fortrea and from clients, you will:

• Streamline the daily process of gathering & presenting participants´ laboratory results and collating screening data to physicians for medical review and acceptance of subjects for study.
• Determine the panel of eligible and standby subjects for specific studies after receiving completed data from the physicians.
• Conduct daily QC of screening Case Report Forms (CRF).
• Maintain exquisite documentation and accurate record keeping of the process: from organizing, overseeing and compiling CRF workbooks, managing subject ID codes and other info to CRFs or ICFs, to maintenance of the post screening data archiving process relating to screening data, tests and measurement results.
• Ensure that the highest levels of ethical and medical confidentiality are maintained and that volunteer’s records are stored securely with restricted access.

One of your main goals will be ensuring that our clinic screening capacities are used to its maximum potential, achieving the maximum number of participants for check-in as possible daily. Communication with participants will be the other key goal and you will co-ordinate the subjects callback process.

WHO YOU ARE

• Educated to A levels
• Previous administrative/ coordinator experience (ideally in clinical trials, Lab, hospital or a clinical setting, but don’t worry: we can train you!)
• High attention to detail and follow-through
• Strong organizational and multitasking skills.
• You will be responsible for a wide range of work assignments, so must be well organized, and able to liaise and manage the communication flow between multiple teams and several projects at the same time.

• Able to demonstrate working knowledge of Microsoft Office (Outlook, Word, Excel)

Learn more about our EEO & Accommodations request here.