Administrative & Communications Co-ordinatorNew

University of Glasgow; Glasgow; On-site; GBP 26,000 - 31,000; Full time

Job summary

The University of Glasgow is seeking an Administrative & Communications Co-ordinator to support the HEHTA team. The role involves administrative duties, managing digital communications, and organising professional development courses. Candidates should have a solid background in administration and excellent communication skills, contributing to a vibrant culture within the team.

Benefits

41 days of leave for full time staff

Free 6-month UofG Sport membership for new staff

Qualifications

• Experience in administrative roles, particularly in a higher education environment.
• Excellent communication and customer service skills.
• Proficiency in managing digital communications and social media content.

Responsibilities

• Provide administrative support to the HEHTA Director and team.
• Manage HEHTA's social media platforms and create content.
• Organise meetings, events, and publish newsletters.

Skills

Planning

Organisation

Communication

Customer Service

Problem Solving

Education

Scottish Credit and Qualification Framework Level 7 or equivalent

Tools

Microsoft Office

Agresso

MyCampus

Job description

Administrative & Communications Co-ordinator

Join to apply for the Administrative & Communications Co-ordinator role at University of Glasgow

Administrative & Communications Co-ordinator

3 days ago Be among the first 25 applicants

Join to apply for the Administrative & Communications Co-ordinator role at University of Glasgow

Job details

Posted 20 June 2025 Salary Grade 5, £26,338 - £30,805 per annum End date 07 July 2025 LocationGlasgow Job Type Management Professional & Administrative Reference176092 Expiry 07 July 2025 at 23:45

Job Description

Job Purpose

To provide general administrative and communications support to the Health Economics Health Technology Assessment (HEHTA) Director and wider team. Lead on the organisation of continuing professional development courses for HEHTA and support the overall communications strategy. Support research and teaching for HEHTA and liaise with the wider School of Health and Wellbeing on HEHTA activities and communications, and a range of operational and management activities, particularly related to, digital communications, marketing teaching, finance and operational needs.

Main Duties And Responsibilities

• Provide high level of administrative support to the Director and wider HEHTA management team in support of effective planning and management of activities and resources, specifically development and implementation of all HEHTA communications, policies and procedures relating to good governance and management, in particular GDPR.
• Managing all social media platforms for HEHTA including creating original content and working with MVLS design and others in HEHTA to design content for communicating their research outputs. Communicate with various professional bodies on designing HEHTA marketing strategies.
• Work independently to prepare and publish quarterly newsletters, annual report and all digital communications, including the HEHTA website.
• Provide support to HEHTA’s Evidence Synthesis Group as directed by project manager. Update and maintain webpages and social media content for all HEHTA projects.
• Work with HEHTA project managers and research staff to design content and develop materials for Knowledge Exchange and Public Engagement activities both internal and external. E.g. Explorathon, Pint of Science.
• Contribute where appropriate to broader pieces of work across SHW, such as the Athena Swan activities
• Co-ordinate and provide high-level administrative support for all meetings and events within HEHTA, including taking minutes, collating and distributing meeting documents to team, following up on actions/agenda items and liaising with HEHTA researchers to maintain live projects/grant applications and publications information
• Plan and organise events/away days. Assist team with conference travel and maintaining accurate record of expenditure for all team activities
• Triage Post Graduate Research enquiries
• Actively contribute to a culture of continuous improvement by suggesting service improvements and implementing new processes to enhance quality of service
• Provide any other reasonable support as required by Line Manager and the Director of HEHTA.
  
  

Knowledge/Qualifications

Knowledge, Qualifications, Skills and Experience

Essential

A1 Scottish Credit and Qualification Framework Level 7 [Advanced Higher / Scottish Vocational Qualification Level 3, Higher National Certificate] or equivalent, and experience of personal development in a similar role

A2 Knowledge of marketing and communications strategies and experience working with websites and social media platforms.

A3 Knowledge of the University’s various systems, in particular Agresso, MyCampus, t4, CMIS, OneDrive

Skills

Essential

C1 Excellent planning, organisation and negotiation skills Ability to use tact, diplomacy and discretion when dealing with students, staff and external organisations

C2 Excellent analytical and problem solving skills Commitment to continuous improvement

C3 Ability and confidence to work within a team environment, as well as independently

C4 Ability to demonstrate the competencies required to undertake the duties associated with this post, having acquired the necessary knowledge and skills in a similar role.

C5 Excellent communication and customer service skills, operating with diplomacy and discretion.

C6 The ability to plan, organise and prioritise effectively, respond to changes in demands and/or pressures, delivering work to standard and within deadlines. Experience of applying judgement, policies and procedures.

C7 The ability to work both independently and flexibly as part of a high performing team with excellent stakeholder management skills

Experience

Essential

E1 Experience of working in a higher educational environment and knowledge of higher education policies and procedures is desirable. Knowledge of Microsoft Office programs/applications including Word, Excel, PowerPoint, Outlook and OneDrive is essential. Knowledge of other University software packages [Agresso, Adobe is desirable.

E2 Proven experience of clerking formal meetings, including the setting of agendas and the taking of minutes

E3 Experience of administration in Higher Education establishment, including comprehensive knowledge of administrative and organisational systems.

E4 Experience in working with people from different countries and cultures

Terms and Conditions

Salary will be Grade 5, £26,338 - £30,805 per annum.

This post is full time and open ended with funding available for up to 12 months from the start date.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing date: 23:45 on Monday 7th July 2025

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Higher Education

Referrals increase your chances of interviewing at University of Glasgow by 2x

Get notified about new Communications Coordinator jobs in Glasgow, Scotland, United Kingdom.

Communications and Marketing Coordinator

Glasgow, Scotland, United Kingdom 4 days ago

Communications and Marketing Coordinator

Glasgow, Scotland, United Kingdom 4 days ago

Glasgow, Scotland, United Kingdom 2 months ago

Glasgow, Scotland, United Kingdom 2 weeks ago

Coatbridge, Scotland, United Kingdom 6 days ago

Omnichannel Marketing Communications Manager (Remote)

Glasgow, Scotland, United Kingdom 5 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.