Administrative Assistant to the Dean of General Education, Common Learning & Academic Support a[...]

Messiah College; Grantham; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading educational institution in Grantham is seeking a full-time Administrative Assistant to support the Dean of General Education and the Director of Assessment. This role involves managing schedules, preparing communications, and overseeing student workers. Ideal candidates will have strong organizational skills, proficiency in Microsoft Office, and experience in administrative support. The position emphasizes effective communication and the ability to work independently on various projects.

Qualifications

• 2-3 years of administrative support experience.
• Expert proficiency in Microsoft Office tools.

Responsibilities

• Manage calendar and schedule, including Outlook.
• Oversee and assign tasks to student employees.
• Prepare memos and written communications.

Skills

Professional communication skills

Organizational skills

Time management skills

Education

Associates Degree

Tools

Outlook

Excel

PowerPoint

Word

Banner

Job description

Administrative Assistant to the Dean of General Education, Common Learning & Academic Support and Director of Assessment

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Position Details

• Title: Administrative Assistant to the Dean of General Education, Common Learning & Academic Support and Director of Assessment
• Type: Staff
• Employee Group: Staff
• Time Status: Full-Time
• Category: Full Time (1560-2080 hours)
• Annual Hours: 1840
• Months: 12
• Hours Per Week: 40 hours from August 15 – May 14; 20 hours from May 15 – August 14 annually
• Work Dates: July 1 – June 30
• Campus: Main Campus (Grantham)

Position Description

Summary

This position provides support for General Education and Assessment. Responsibilities include calendar and schedule management, meeting preparation, file management, communication with faculty, staff, and students, and administrative support projects. The position also oversees student worker(s).

Minimum Education and Experience

• Associates Degree and/or specialized training
• 2-3 years of administrative support experience

Preferred Skills and Characteristics

• Professional communication skills, including writing, editing, speaking, and comprehension
• Ability to communicate effectively across departments and with various constituencies
• Strong organizational and time management skills
• Expert proficiency in Outlook, Banner, Excel, PowerPoint, and Word
• Ability to work independently on complex projects
• Development and implementation of electronic filing systems
• High level of confidentiality and professionalism
• Basic understanding of compliance and regulations in higher education

Special Working Conditions

N/A

Driving Requirements

N/A

Primary Duties

1. Implement best practices for calendar management and scheduling, including Outlook
2. Arrange meetings and travel, and manage schedule adjustments
3. Use Microsoft Office and Banner to plan and complete projects
4. Manage annual projects such as enrollment tracking, compliance forms, and hiring processes
5. Prepare memos and written communications
6. Organize materials electronically and physically
7. Edit and update web pages
8. Maintain files systematically
9. Coordinate office billings and assist with budgets
10. Oversee and assign tasks to student employees
11. Maintain a professional demeanor and workspace
12. Assist with assessment events and linkage of assignments
13. Maintain consistent attendance

Secondary Duties

Other duties as assigned

Supervision

Supervises: 0 staff, 4 students

Application Details

Posting Date: 04/23/2025

Open Until Filled: Yes

Application Deadline: [Specify if applicable]

Diversity Statement

Messiah University emphasizes diversity and inclusive excellence, inspired by its mission to educate men and women toward maturity of intellect, character, and Christian faith. Candidates should articulate their commitment to diversity and how they will contribute to this vision through their professional activities.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Required Documents:

• Cover Letter/Letter of Interest
• Resume

Optional Documents:

Address for Human Resources and Student Employment provided.