Administrative Assistant REG Hub 3

DAC Beachcroft; Leeds; On-site; GBP 23,000 - 32,000; Full time

Job summary

DAC Beachcroft in Leeds is seeking an organised administrator to support the Real Estate - Professional Support Hub. You will handle matter and file management, client administration, and process support for transactions in a busy professional services environment.

You will gain exposure to document handling, court bundles, billing support, and cross-team collaboration, contributing to a high-standard, client-focused service.

Qualifications

• Previous administrative experience within a professional or office-based environment.
• Experience using document or case management systems (legal sector experience beneficial but not essential).
• Strong working knowledge of Microsoft Office.

Responsibilities

• Maintain and organise electronic and paper files, ensuring accuracy and compliance with firm standards.
• Open and close files on the case management system, ensuring processes are completed correctly.
• Manage document handling including scanning, filing, and distribution of incoming correspondence.
• Support document preparation, including printing, copying, PDF editing, and bundling.
• Provide administrative support to lawyers and legal support teams as needed.
• Assist with client events, seminars, and meetings logistics and coordination.
• Act as a reliable team contact, maintaining effective communication and deadlines.
• Update workflow tracking schedules and ensure accurate matter administration.
• Upload and manage documents within client data rooms.
• Prepare court bundles (electronic and hard copy) and undertake online searches (Land Registry, Companies House).
• Support billing processes and matter-related financial administration.

Skills

Administrative experience

Microsoft Office

Attention to detail

Organisational skills

Communication

Team player

Proactive

Data security

Tools

Document management

Case management

Job description

Department: Real Estate - Professional Support Hub

Location: Leeds

Why this opportunity is compelling

This is a strong opportunity for someone who enjoys being organised, detail-focused, and part of a collaborative professional services environment.

You’ll gain exposure to a broad range of responsibilities, from matter management and client administration through to supporting transactions and processes, giving you a well-rounded understanding of how a busy legal team operates. The role offers strong development potential for someone looking to build a career within legal or professional services support.

Key Responsibilities

Administrative & File Management

• Maintain and organise electronic and paper files, ensuring accuracy, consistency, and compliance with firm standards
• Open and close files on the case management system, ensuring all processes are completed correctly
• Manage document handling including scanning, filing, and distribution of incoming correspondence
• Support document preparation, including printing, copying, PDF editing, and bundling

Client & Team Support

• Provide administrative support to lawyers and legal support teams in line with business needs
• Assist with the organisation of client events, seminars, and meetings, including logistics, materials, and coordination
• Act as a reliable point of contact within the team, maintaining effective communication and meeting deadlines

Matter & Process Support

• Update workflow tracking schedules and ensure accurate matter administration
• Upload and manage documents within client data rooms
• Prepare court bundles (electronic and hard copy), following instructions and relevant procedures
• Undertake online applications and searches (e.g. Land Registry, Companies House, and related platforms)

Financial Administration

• Provide support with billing processes where required
• Assist with matter-related financial administration, including payments and expenses

Operational Delivery

• Manage multiple priorities effectively, ensuring accuracy and timeliness across all tasks
• Maintain up-to-date knowledge of client protocols and team processes
• Ensure all work is completed in line with firm policies, procedures, and regulatory requirements

Firm-wide expectations

• Work collaboratively across the wider business, contributing to a one-team culture
• Operate with a strong awareness of risk, compliance, and data security
• Deliver a professional, client-focused service at all times

Skills, Knowledge and Expertise

• Previous administrative experience within a professional or office-based environment
• Experience using document or case management systems (legal sector experience beneficial but not essential)
• Strong working knowledge of Microsoft Office
• Highly organised, with the ability to manage competing priorities in a fast-paced environment
• Excellent attention to detail and accuracy
• Confident communicator, able to build effective working relationships with colleagues and stakeholders
• Proactive, reliable, and responsive, with a strong sense of accountability
• Positive, adaptable approach and willingness to learn
• A strong team player with a collaborative mindset and commitment to high-quality service delivery

Additional Information

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact [e-mail] in confidence with the vacancy reference in the subject line, and we’ll be happy to help.

We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.

Note for Recruitment Agencies

DAC Beachcroft manages all vacancies via our in-house recruitment teams, prioritising direct sourcing and referrals. When external support is required, roles are released to selected agencies on our Preferred Supplier List (PSL). Speculative CVs sent to any DAC Beachcroft employee without prior instruction from our recruitment teams (LLP and CSG) will not be accepted, and no fees will be payable. For PSL queries, please contact: [e-mail] or [e-mail]