Administrative Assistant - Private PA Team

C&C Search Ltd; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A reputable private office is seeking an Administrative Assistant to provide essential support to Personal Assistants in a dynamic environment. The ideal candidate will excel in organisational skills and discretion, ensuring smooth operations. Responsibilities include managing schedules, coordinating travel, and aiding with event logistics. Join a supportive team that values professionalism and collaboration.

Qualifications

• Experience supporting a private or family office preferred.
• Ability to maintain confidentiality and discretion.
• Strong attention to detail and organisation.

Responsibilities

• Provide administrative support to Personal Assistants.
• Coordinate meetings and travel arrangements.
• Manage expense reports and filing systems.

Skills

Organisational skills

Communication skills

Multitasking

Proficiency in Microsoft Office

Job description

Overview

All about the role: An outstanding opportunity to join a highly regarded private office as an Administrative Assistant, supporting two experienced Personal Assistants to the Principals. This is a role for a proactive, highly organised professional who thrives in a fast-paced environment where no two days are the same.

Working at the heart of the office, you’ll provide seamless administrative support across day-to-day operations, diary and travel coordination, event planning, and ad-hoc personal errands. With variety and challenge at its core, this position is ideal for someone who loves bringing order, efficiency, and exceptional service to everything they do.

What you’ll do

• Deliver proactive administrative support to the Personal Assistants ensuring smooth coordination of daily operations.
• Provide year-round support for event logistics, guest communications, and attendee management.
• Research and secure entertainment, restaurants, and cultural experiences.
• Maintain and update schedules, diaries, and contact databases.
• Coordinate meetings, travel arrangements, and detailed itineraries (both domestic and international).
• Handle correspondence, emails, and post with accuracy and discretion.
• Manage expense reports and filing systems.
• Run ad-hoc errands including shopping, courier drop-offs, and thoughtful gift sourcing.

What you’ll bring

• Previous experience supporting a private office, family office, or HNW individual (desirable but not essential).
• Absolute discretion and confidentiality.
• Strong organisational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and scheduling tools.
• A calm, adaptable nature and “no task too small” approach.
• Flexibility to support occasional evening and weekend requirements.

Company culture & benefits

This is an exceptional private office with a reputation for professionalism, loyalty, and integrity. You’ll be joining a small, supportive team where excellence is expected but kindness and collaboration are equally valued.