Administrative Assistant (Phase 2/3) Ref: 41389 (Part Time)

University of Sussex; Brighton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading academic institution in Brighton is seeking an Administrative Support Officer to assist with curriculum related tasks in their medical program. The ideal candidate will have strong IT, organizational, and communication skills. Responsibilities include providing support to faculty and staff, managing workload, and ensuring effective communication with students and visitors. This position offers an opportunity to contribute to a collaborative academic environment.

Qualifications

• Experience in a similar administrative role is ideal.
• Confidence in Microsoft Office applications.
• Ability to respond professionally to various stakeholders.

Responsibilities

• Provide general administrative support to the curriculum team.
• Work closely with academic and administrative staff.
• Plan workload effectively and respond to changing priorities.

Skills

Excellent IT skills

Communication skills

Organisational skills

Education

Good standard of secondary education

Tools

Microsoft Office (Outlook, Excel, Word)

Job description

About The Role

Based at the Royal Sussex County Hospital, Brighton, the post-holder is part of the Phase 2/3 curriculum support team and provides general administrative support to the team in relation to teaching and assessments in Years 3, 4, 5 of the undergraduate medical degree programme. They will work closely with BSMS academic and administrative staff, colleagues in administrative and academic units in the parent universities and staff in NHS partner organisations.

Applicants should have a good standard of education and possess excellent IT, communication and organisational skills. The post requires a high level of personal responsibility and initiative.

About You

Ideally, you will have relevant experience in a similar administrative role and a good standard of secondary education. You will be confident using Microsoft Office applications such as Outlook, Excel and Word, with a high level of accuracy and attention to detail. You’ll be well-organised, able to plan your workload effectively, and adaptable to changing priorities.

You will be a clear communicator who can respond professionally to students, staff and visitors, and will be comfortable working both independently and as part of a small team. A flexible and positive approach is essential, along with a willingness to support the wider team and occasionally adjust working hours to meet business needs. Previous experience working in a university or similar environment, or with systems such as Blackboard, would be an advantage.

About Our School

Brighton and Sussex Medical School (BSMS) is an equal partnership between the Universities of Sussex and Brighton together with NHS organisations throughout the South-East Region. BSMS is committed to inclusivity, sustainability, medical education in a multi-professional context, and promoting the highest possible standards in our teaching, clinical practice and research (ranging from early translational to applied).

Working together, our Academics, Technicians and Professional Services staff co-ordinate the passionate delivery of teaching and research, allowing us to remain one of the leading choices of medical schools in the UK. Our staff are multiskilled and work across varied teams, which are diverse, experienced and dedicated.

Our object as a School is to strive for excellence in education, training and research allowing us to support all in a constantly changing healthcare sector. We work to create a nurturing and supportive environment in which our staff and our students can succeed and thrive.

Our medical research has developed a strong reputation for making a real impact locally, nationally and internationally.

Ultimately, Our Research Aims To

• improve medical treatment
• answer fundamental biomedical and clinical questions
• deliver more personalised healthcare to patients.
  
  

Please find further information regarding the School at Brighton and Sussex Medical School.

Brighton and Sussex Medical School is proud to hold a Gold Athena Swan Award.

Why work here

Sussex is a renowned, multi-accredited, research-led International University and this is only possible because of the people that work here. Whether you are a member of Faculty, part of a Professional Services team or a Student, it’s our people that make us great and we want you to be part of that.

Find Out More About Our Reward And Benefits Package.

Find out about our equality, diversity and inclusion.

Further Key Information

Please contact Nicki Asher ([e-mail]) for informal enquiries.

For full details and how to apply see our vacancies page.

The University is committed to equality and valuing diversity, and applications are particularly welcomed from women and black and minority ethnic candidates, who are under-represented in academic posts in Science, Technology, Engineering, Medicine and Mathematics (STEMM) at Sussex.

See more vacancies at the University of Brighton

The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.

The University requires that work undertaken for the University is performed in the UK.

Visa Sponsorship Queries: This role is not eligible for sponsorship under the Skilled Worker route.