Administrative Assistant - PCP

Trinity Fields School & Resource Centre; Hengoed; On-site; GBP 24,000 - 30,000; Full time

Job summary

Trinity Fields School & Resource Centre is seeking a dedicated Administrative Assistant – PCP Co-Ordinator to support the planning and administration for pupils aged 3 to 19 with complex needs. This role involves coordinating Individual Development Plans and ensuring efficient communication among staff and professionals. An ideal candidate is highly organised, has excellent communication skills, and is ready to contribute positively to our school community. The position offers full induction and ongoing professional development.

Benefits

Full induction programme

Ongoing support and development opportunities

Qualifications

• A friendly, reliable, and flexible individual.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee the administration of Individual Development Plans and PCP processes.
• Support classteachers with administrative tasks related to pupil planning.
• Take accurate minutes during meetings.

Skills

Organisational skills

Communication skills

Interpersonal skills

Positive attitude

Job description

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Administrative Assistant – PCP Co-Ordinator

Trinity Fields is a special school for pupils aged between 3 and 19 years, with severe and complex needs. The school provides highly specialist provision on the main school site in Ystrad Mynach, as well as in its 8 satellite classes that are based in mainstream schools. We serve the County Borough of Caerphilly as well as having some pupils from neighbouring authorities. Trinity Fields is highly regarded by parents/carers and professionals alike. There are currently 308 children on roll.

We are committed to providing a highly individualised and inclusive education to all our pupils, with an emphasis upon meeting their individual needs and developing their strengths and interests within a highly supportive and engaging learning environment.

We are a Rights Respecting School. We are firmly committed to the United Nations Conventions of the Rights of the Child. We are also a Healthy School (we hold the Welsh Network of Healthy School Schemes National Quality Award), an Inclusive School (we hold the IQM Flagship School status), an Investors in Families School (we hold the Investors in Families Diamond Award) and an ECO School (we hold the ECO Schools Platinum Award).

Estyn (June 2019) judged us to be EXCELLENT in all 5 inspection areas.

We are looking to appoint a highly committed and enthusiastic member of staff to join our school’s administrative team. This is an exciting opportunity for someone who is passionate about supporting pupils' development and ensuring smooth, effective administrative processes.

Key Responsibilities:

•Oversee the administration of Individual Development Plans (IDPs) and Person-Centred Planning (PCP) processes

• Support classteachers and the Senior Leadership Team (SLT) with administrative tasks related to pupil planning and reviews

• Coordinate and schedule pupils’ annual PCP review meetings

• Prepare and distribute meeting invitations and documentation

• Take accurate minutes during meetings and ensure timely distribution to all relevant parties

• Liaise effectively with a range of professionals

What We’re Looking For:

• A friendly, reliable, and flexible individual with a positive attitude

• Strong organisational skills and attention to detail

• Excellent communication and interpersonal skills

• A team player who is eager to make a positive impact in our school community

The post is offered on a term time only - 41 weeks, permanent basis, 37 hours per week,. Grade 5: SCP 7-11. To commence September 2025 pending HR checks.

Successful applicants will benefit from a full induction programme and ongoing support. You will also have access to our comprehensive continuing professional development programme.

We are legally obliged to ask you to provide evidence of your right to work in the UK. If you are invited to interview, you will be asked to provide appropriate documents such as your full birth certificate/passport/work permit in accordance with the Asylum and Immigration Act 1996.

For a detailed Job Description and person specification click here. Application forms can be accessed and submitted via Eteach.

This post is exempt from the Rehabilitation of Offenders Act (1974) and a comprehensive screening process will be undertaken on all applicants. This will include an enhanced check with the Disclosure and Barring Service. Applicants may be submitted in Welsh. Any application submitted in Welsh will not be treated less favourably than an application submitted in English.

Safeguarding Statement

Trinity Fields School & Resource Centre is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.

DescriptionSupporting documentsEmployerLocation

Administrative Assistant – PCP Co-Ordinator

Trinity Fields is a special school for pupils aged between 3 and 19 years, with severe and complex needs. The school provides highly specialist provision on the main school site in Ystrad Mynach, as well as in its 8 satellite classes that are based in mainstream schools. We serve the County Borough of Caerphilly as well as having some pupils from neighbouring authorities. Trinity Fields is highly regarded by parents/carers and professionals alike. There are currently 308 children on roll.

We are committed to providing a highly individualised and inclusive education to all our pupils, with an emphasis upon meeting their individual needs and developing their strengths and interests within a highly supportive and engaging learning environment.

We are a Rights Respecting School. We are firmly committed to the United Nations Conventions of the Rights of the Child. We are also a Healthy School (we hold the Welsh Network of Healthy School Schemes National Quality Award), an Inclusive School (we hold the IQM Flagship School status), an Investors in Families School (we hold the Investors in Families Diamond Award) and an ECO School (we hold the ECO Schools Platinum Award).

Estyn (June 2019) judged us to be EXCELLENT in all 5 inspection areas.

We are looking to appoint a highly committed and enthusiastic member of staff to join our school’s administrative team. This is an exciting opportunity for someone who is passionate about supporting pupils' development and ensuring smooth, effective administrative processes.

Key Responsibilities:

•Oversee the administration of Individual Development Plans (IDPs) and Person-Centred Planning (PCP) processes

• Support classteachers and the Senior Leadership Team (SLT) with administrative tasks related to pupil planning and reviews

• Coordinate and schedule pupils’ annual PCP review meetings

• Prepare and distribute meeting invitations and documentation

• Take accurate minutes during meetings and ensure timely distribution to all relevant parties

• Liaise effectively with a range of professionals

What We’re Looking For:

• A friendly, reliable, and flexible individual with a positive attitude

• Strong organisational skills and attention to detail

• Excellent communication and interpersonal skills

• A team player who is eager to make a positive impact in our school community

The post is offered on a term time only - 41 weeks, permanent basis, 37 hours per week,. Grade 5: SCP 7-11. To commence September 2025 pending HR checks.

Successful applicants will benefit from a full induction programme and ongoing support. You will also have access to our comprehensive continuing professional development programme.

We are legally obliged to ask you to provide evidence of your right to work in the UK. If you are invited to interview, you will be asked to provide appropriate documents such as your full birth certificate/passport/work permit in accordance with the Asylum and Immigration Act 1996.

For a detailed Job Description and person specification click here. Application forms can be accessed and submitted via Eteach.

This post is exempt from the Rehabilitation of Offenders Act (1974) and a comprehensive screening process will be undertaken on all applicants. This will include an enhanced check with the Disclosure and Barring Service. Applicants may be submitted in Welsh. Any application submitted in Welsh will not be treated less favourably than an application submitted in English.

Safeguarding Statement

Trinity Fields School & Resource Centre is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.