Administrative Assistant (Part Time)

Associations, Inc.; Hugh Town; On-site; GBP 10,000 - 40,000; Part time

Job summary

An established industry player is seeking a part-time Administrative Assistant to support community operations. This role involves engaging with homeowners and visitors, handling inquiries, and managing office correspondence. The ideal candidate will have a strong command of Microsoft Office, excellent communication skills, and the ability to prioritize tasks effectively. Join a dynamic team dedicated to enhancing community living and making a meaningful impact. This is a fantastic opportunity to contribute to a positive environment while developing your administrative skills in a supportive setting.

Qualifications

• Proficient in Microsoft Office products, especially Word and Excel.
• Strong customer service and communication skills are essential.

Responsibilities

• Greet homeowners and visitors, manage inquiries via phone or email.
• Process mail and prepare correspondence related to association business.

Skills

Microsoft Office

Customer Service

Communication Skills

Time Management

Business Correspondence

Education

High School Diploma or GED

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Part time Administrative Assistant opening at an Associa Community Association in Bristow, VA.

30 hours week

Monday - Friday, 9am-3pm

Daily responsibilities include:

• Meet and greet homeowners, visitors, members of the board of directors, vendors and contractors.
• Research and respond to inquiries in-person, by phone or email.
• Process and distribute incoming and outgoing mail for the office.
• Organize and prepare correspondence relating to association business.
• Walk property to conduct daily covenants inspections.
• Create and send out violation notices to homeowners.
• Assist with creating membership cards.
• Other duties assigned.

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Professional customer service and communication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group settings.
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required.
• At least one year of directly related or closely related experience.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.