Administrative Assistant (Part Time)

TN United Kingdom; Cardiff; On-site; GBP 20,000 - 30,000; Part time

Job summary

An established industry player is seeking a dedicated Administration Assistant and Social Value Coordinator to join their vibrant Cardiff office. This part-time role involves providing essential reception services, managing office functions, and supporting the Office Manager. You will thrive in a fast-paced environment, ensuring smooth operations while liaising with stakeholders and organizing events. If you have strong communication skills and a knack for organization, this is an exciting opportunity to contribute to a collaborative team focused on community involvement and innovation.

Benefits

Flexible benefits

Career development opportunities

Supportive work environment

Community involvement initiatives

Qualifications

• Excellent verbal communication and interpersonal skills essential.
• Experience in Front of House or Customer Service roles preferred.

Responsibilities

• Provide reception services and manage inquiries professionally.
• Assist with organizing office events and maintaining facilities.

Skills

Verbal communication

Interpersonal skills

Microsoft Office proficiency

Customer service experience

Organizational skills

Flexibility

Education

Qualified First Aider

Tools

Microsoft Office

Job description

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Client:

Location:

Cardiff, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

de8a60274471

Job Views:

14

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

We have an excellent opportunity for an Administration Assistant and Social Value Coordinator to join our multi-disciplinary Cardiff office.

Reporting to the Office Manager, you will support all departments and office functions on a Part Time basis, 3 days per week as follows:

• Thursday 8.30am – 5.15pm
• Friday 8.30am – 4pm

This role offers a professional, vibrant, and fast-paced office environment where teamwork is essential. Please note that this is a fully onsite role in our Cardiff City Centre office.

Core Job Functions

• Provide friendly and professional reception services, including directing inquiries, managing issues for office users, responding to calls, and handling messages.
• Manage all post, including signing for deliveries, logging, distribution, and courier arrangements.
• Keep the reception, kitchen, and meeting rooms tidy.
• Administer meeting room facilities, set up AV/IT, arrange refreshments, and assist with event management.
• Manage the pool car booking system, maintenance bookings, and key logs.
• Oversee refreshment provisions and orders for the kitchen and coffee points.
• Order stationery and ensure key items are stocked.
• Assist with organising office events such as team meetings, workshops, and the Christmas party.
• Support the Office Manager with daily administrative duties and Health & Safety compliance.
• Act as the Social Value Coordinator, liaising with stakeholders, organising meetings, and managing related administration.

Qualifications and Skills:

• Excellent verbal communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office and other software (training provided).
• Full Clean Driver's License for occasional driving of company pool cars.
• Experience in Front of House, Customer Service, or Reception roles.
• Experience in a busy office environment.
• Qualified First Aider or willingness to undertake training.
• Flexibility to cover reception during absences.

About Stantec

Stantec is a global design leader with over 31,000 professionals, committed to designing with communities in mind. Our UK and Ireland team of 4,000 fosters a collaborative culture that values diversity, innovation, and community involvement. We offer opportunities for career development, recognition, and a supportive work environment, emphasizing inclusion and equal opportunity.

Our services span buildings, infrastructure, environmental science, energy, and sustainability, enabling us to make a meaningful impact in the UK market. We promote flexible benefits, community involvement, and a culture of inclusion.

Next Steps

Apply through our careers site; we aim to respond promptly after review. The employer for this position is Hydrock Consultants Ltd, part of the Stantec group.