Administrative Assistant, Parkhead Primary School, 492.23 - WEL09127

West Lothian Council; West Calder; On-site; GBP 12,000 - 15,000; Part time

Job summary

West Lothian Council is looking for an enthusiastic Administrative Assistant to provide essential administrative support at Parkhead Primary School. The successful candidate will work closely with staff, parents, and learners, ensuring smooth operations and high-quality service delivery. This role requires strong organisational skills, flexibility, and a commitment to supporting young people. The position is part-time, focusing on creating a positive environment for both staff and students.

Qualifications

• Experience in an administrative role within a busy office environment.
• Knowledge of IT systems including databases and Microsoft Office.

Responsibilities

• Deliver high quality administrative support to the school.
• Follow council policies to support the effective running of the school.

Skills

Customer Service

Organisational Skills

Time Management

Flexibility

Empathy

Resilience

Tools

Microsoft Office

SEEMIS

PECOS

Databases

Microsoft Outlook

Job description

Job Advert

Hours: 28 hours per week, 39 weeks per year

Monday - Thursday 8.30am-4.00pm

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds.

West Lothian Council are committed to far reaching changes to the way we deliver our Education Services. These changes include giving you the support and environment that you need to get on with your job and develop your abilities. Our dedication is demonstrated by the whole council achievement of the Investors in People Standard and always aiming a little higher in our service delivery and improvements.

Parkhead Primary School serves the village of West Calder and sits within the West Calder High School cluster. At present, the school roll is 407 pupils in addition to a nursery provision for 67 children in the morning/afternoon and full day sessions.

We are seeking to appoint an enthusiastic and organised Administrative Assistant to join our school team. The Admin Assistant role will have a clear focus on delivering high quality administrative support to the school. The successful candidate will deliver a wide range of admin functions and will follow West Lothian Council policies and procedures in order to support the effective day to day running of the school, working closely in partnership with staff, parents and learners.

It is essential that you have experience of working in an administrative role within a busy office environment and be able to demonstrate a commitment and willingness to work flexibly in order to meet the needs of the service. It is also essential that you have knowledge of common IT systems including databases and Microsoft Office and have strong customer service, organisational and time management skills. It is preferable that you have knowledge of SEEMIS, PECOS and Microsoft Outlook.

Desired qualities:

• Flexibility
• Empathy
• Resilience
• Organised
• Commitment to providing the best care and support to our young people
• Ability to quickly form positive relationships with staff and young people
• Energy and a positive attitude
• A good sense of humour

This post is considered Regulated Work with children and/or protected adults under the Protection of Vulnerable Groups (PVG) Scotland Act 2007. From 28 February 2011 preferred candidates will be required to join the PVG Scheme or undergo a PVG Scheme update check prior to a formal offer of employment being made by West Lothian Council.

For further information please contact Phillippa Kerr, Area Business Manager e-mail : [e-mail]