Administrative Assistant, Lifestyles - ORK09349

Medirest Signature; Kirkwall; On-site; GBP 28,000 - 29,000; Full time

Job summary

A leading organization in Orkney seeks an Administrative Assistant for a permanent role. The successful candidate will provide crucial administrative support, handling various responsibilities from reception duties to statistical record maintenance. Ideal for those with strong organizational and computer skills, especially in MS Office applications.

Qualifications

• Minimum SVQ2 in Business Administration or equivalent qualification.
• 2 years of experience in an administrative role if no qualification.
• Skilled in using databases and spreadsheets.

Responsibilities

• Provide administrative support to the Lifestyles and St Colm's teams.
• Maintain statistical information and records.
• First point of contact for the service.

Skills

Organisational Skills

Communication

Microsoft Office

Computer Skills

Education

SVQ2 in Business Administration

2 years' experience in administrative role

Job description

Advert

ORKNEY HEALTH AND CARE

Lifestyles and St Colm's

Administrative Assistant

35 hours per week

Permanent

£28,006 - £28,572 / £15.35 - £15.66 per hour (Including Distant Islands Allowance)

We require an Administration Assistant to join the Lifestyles and St Colm's teams within Orkney Health and Care. The successful candidate will provide all aspects of administrative support to the team as required and the successful candidate will work closely with the Team Lead and the Senior Administration Officer to ensure that a high level of administration support is provided.

Experience in general administrative, reception duties and in the use of computerised systems and are essential. You will be skilled in the use of databases and spreadsheets. Duties will include being the first point of contact for the service, maintain statistical information and records and scrutinise timesheets - this is a varied but demanding environment.

You will already have experience of working as an effective team member within an administration team, excellent administration, and computer skills, ideally using Microsoft Office applications. You will need to be able to work under pressure to strict deadlines, use your own initiative, maintain confidentiality and be able to work unsupervised. We are looking for a good communicator and with excellent organisational skills as you will be part of a team liaising with members of the public, service users, families, external agencies, and professionals.

The successful candidate will hold a minimum of an SVQ2 in Business Administration or have an equivalent level qualification in an administration related subject or, where the essential qualification is not held, a minimum of 2 years' experience of working in an administrative role is required.

This post is subject to membership of the Protection of Vulnerable Groups (PVG) Scheme in respect of regulated work with adults

For a discussion regarding the post, please contact, Tracy Breck, Senior Administrative Officer, telephone: [phone] extension 2651 or [e-mail] or PJ Dewar, Business Support Manager, telephone: [phone] extension 3288 or [e-mail].

Closing Date: 23:59 on Sunday 22 June 2025

Please note that interview expenses are not payable for this post.