Administrative Assistant - Jedburgh Grammar Campus

Scottish Borders Council; Jedburgh; On-site; GBP 25,000 - 28,000; Full time

Job summary

A public sector organization in Jedburgh seeks an Administrative Assistant to support the Business Support Manager in day-to-day school office operations. Responsibilities include staff supervision, budget monitoring, and administration of school funds. Applicants should have an HNC/HND in Business Administration or equivalent experience, with a commitment to diversity and inclusion in the workforce.

Qualifications

• Educated to HNC/HND standard in Business Administration or equivalent.
• Substantial relevant experience may be considered.

Responsibilities

• Supervise office staff and coordinate daily tasks.
• Assist the Business Support Manager with budget monitoring.
• Ensure compliance with Council policy and maintain accurate records.

Skills

Supervision of staff

Budget monitoring

Administrative skills

Education

HNC/HND in Business Administration or equivalent

Job description

Salary: £25,499.11 - £27,587.25 per year pro rata

Contract Type: Permanent

Position Type: Full Time

Hours: 35 hours per week

Grade: 6A

Contract Duration: Permanent

Hours: 35

Recruitment Profile

The Administrative Assistant will support the Business Support Manager in the day to day running of the school office, including the supervision of other office staff. The post holder will also have shared responsibility for aspects of ICT within the school.


PRINCIPAL DUTIES & RESPONSIBILITIES


· Supervise office staff and activities and co-ordinate the day-to-day tasks.

· Assist the Business Support Manager in providing efficient and effective support within the

school.

· Provide support to the Business Support Manager in all aspects of budget monitoring and control.

· Ensure all relevant budget transactions are completed.

· Responsible for the day to day administration of the school fund and petty cash.

· Responsible for the day to day processing of orders and payments for goods and services.

· Ensure Council timescales are met for the submission of documents, such as timesheets, travel claims, absence certificates and school roll information are adhered to.

· Liaise with First Aiders to co-ordinate the treatment of sick staff and students.

· Ensure the production to a high standard of school publications, eg school prospectus, information to parents’ booklets.

· Maintain accurate stock control records for admin supplies and School Inventory.

· Prioritise day to day ICT tasks, eg installation of software, repairs to computers/printers.

· Liaise with Parent Council and outside agencies.

· Assist Business Support Manager with administration of SQA examinations.

· Any other duties allocated by the Business Support Manager or Senior member of staff.

· Ensure compliance with Council policy, the Council’s Financial Regulations and any Education and Lifelong Learning internal procedures or policy is maintained in appropriate areas at all times.

Educated to HNC/HND standard in Business Administration or equivalent or substantial relevant experience

Scottish Borders Council is committed to improving the diversity of its workforce to better reflect the communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010. In particular from candidates who assess themselves as having a disability, under the Disability Confident Employer scheme this guarantees an interview to those individuals who meet the essential criteria of the post. All appointments will be made on merit.