Administrative Assistant – grade E

University of Central Lancashire; Lancashire; On-site; Full time

Job summary

A leading UK university seeks a full-time administrative role at its Preston Campus. This position entails first contact management for inquiries, supporting estate services, and handling administrative tasks. Candidates should possess strong organizational skills and relevant educational qualifications.

Qualifications

• GCSEs including English and Maths, or equivalent.
• Microsoft qualifications preferred.

Responsibilities

• Responding to enquiries from students, staff, and visitors.
• Supporting processing car park permits and maintaining records.
• Managing parking bookings and events management.

Skills

Organizational Skills

IT Proficiency

Communication

Flexibility

Education

GCSEs including English and Maths

Microsoft qualifications

Job description

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Client:

University of Central Lancashire

Location:

Lancashire, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

4854bc4db8ea

Job Views:

54

Posted:

24.06.2025

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Job Description:

Job Category: Admin & Clerical
Location: Preston Campus, University of Central Lancashire
Hours Per Week: 36.25
Start Date: Immediate start
Start Time: 07:30
End Time: 15:00
Salary: £12.09

This role involves providing first point of contact for students, staff, and visitors, managing Estate Services Helpdesk, reception, Car Parking, and Contractor Management queries using CAFM and Bookings software. Support the Estate Services Teams with administrative tasks and assist in contractor safety management.

Main Duties and Responsibilities include:

• Responding to enquiries via phone, email, and reception, ensuring issues are addressed professionally and promptly.
• Supporting the processing of car park permits, issuing keys, ordering uniforms, and maintaining records.
• Implementing procedures for the effective operation of estate services, assisting with contractor liaison, and project management to ensure timely and budget-compliant delivery.
• Managing parking bookings, maintaining the events master list, and liaising with departments for internal and external events.
• Processing permit requests and managing databases for accurate staff deductions.
• Handling cash and credit transactions, reconciling accounts, and processing invoices.
• Arranging meetings, preparing agendas, and maintaining records.

Work Experience: Supporting large teams, providing customer-focused service, using IT for reports and document management.

Education/Qualifications: GCSEs including English and Maths, or equivalent; Microsoft qualifications preferred.

Skills/Abilities: Strong organizational skills, IT proficiency, excellent communication, flexibility, and ability to work independently and handle challenging situations.