Administrative Assistant, Funds & Secondaries

CPP Investments; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a global investment organization as an Administrative Assistant, where you will provide essential support to a dynamic team. This role involves managing calendars, coordinating meetings, and organizing travel while ensuring high-quality communication and presentations. You'll thrive in a fast-paced environment, collaborating with diverse colleagues and contributing to impactful projects. With a commitment to diversity and inclusion, this organization offers a stimulating work culture that values integrity and performance. If you're passionate about the investment industry and ready to make a difference, this opportunity awaits you!

Benefits

Hybrid-flexible work environment

Access to diverse and inspiring colleagues

Stimulating work in a fast-paced environment

Culture rooted in integrity and partnership

Qualifications

• Relevant administrative support experience in a fast-paced environment.
• Strong communication skills in English, both written and verbal.

Responsibilities

• Provide day-to-day administrative support to the Funds & Secondaries team.
• Manage travel arrangements, calendars, meetings, and expenses.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Time Management

Interpersonal Skills

Education

High School Diploma

College Diploma or Bachelor's Degree

Tools

MS Office

Job description

• Full-time
• Function: Administrative

Company Description

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here.

Job Description

As an Administrative Assistant, you will be responsible for providing day-to-day administrative support to your respective team(s), including coordinating calendars, meetings, expenses, events, presentations, travel, correspondence, and departmental initiatives.

Team Description

We are currently recruiting for a full-time Administrative Assistant to join the Funds & Secondaries team in Private Equity. The Administrative Assistant will report to a Principal, Investments, and will be responsible for providing day-to-day administrative support to senior and junior members of the Funds & Secondaries team. Some of the main duties include managing travel, calendars, meetings, expenses, events, presentations, correspondence, and other departmental initiatives.

Accountabilities:

• Proactively coordinates multiple calendars, including scheduling internal and external meetings, room bookings, and calls, and works with global CPP Investments departments/offices to coordinate logistics.
• Assists with meeting room bookings for internal and external meetings, including guest registration and catering orders as needed.
• Books and manages complex global travel arrangements, itineraries, or other duties related to supporting professionals who travel globally.
• Ensures team members are prepared for meetings and carry forward action items.
• Performs expense reporting and coordinates approval and processing of invoices.
• Assists in the creation of high-quality, on-brand communications, reports, and presentations.
• Provides support and assists with departmental and team off-sites and social events.
• Coordinates and books travel arrangements, including flights, hotels, and visa requirements as needed. Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.

Qualifications

• High school diploma required; college diploma or bachelor's degree preferred.
• Relevant administrative support experience in a fast-paced, professional environment.
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal, in English.
• Experience with complex calendar coordination, booking high-profile meetings and events, scheduling travel, and performing the expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail; highly organized with the ability to prioritize and multi-task.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high-performing culture, under pressure and with time-sensitive deadlines.
• Personable; easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Interest in the investment industry is considered an asset.

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know, and we will work with you to meet your needs.