Administrative Assistant (Full Time)

Student Activities Board; Grantham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A university's administrative team is seeking a highly organized Administrative Assistant to support daily operations. The ideal candidate will possess excellent communication, multitasking abilities, and proficiency in MS Office. Responsibilities include scheduling, managing correspondence, and maintaining office files. This full-time role requires a high school diploma and relevant experience. The position is based in Grantham and offers a commitment to diversity and inclusion.

Qualifications

• Proven experience as an administrative assistant or in a similar role is required.
• 1-3 years of related experience is preferred.

Responsibilities

• Provide administrative support to executives and team members.
• Answer and direct phone calls, emails, and other correspondence.
• Maintain and organize office files.
• Prepare reports and presentations as needed.
• Order and maintain office supplies and equipment.
• Coordinate meetings and events.
• Greet visitors and handle inquiries.
• Perform data entry and maintain databases.

Skills

Proficiency in MS Office Suite

Excellent verbal and written communication skills

Strong organizational and time-management skills

Ability to work independently and collaboratively

Professional demeanor

Familiarity with office equipment

Education

High School diploma or equivalent

Associate or bachelor’s degree

Job description

Jobs.messiah.edu

Position: Administrative Assistant (Full Time)

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations and ensure smooth office functioning. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to administrative tasks.

Qualifications

• High School diploma or equivalent (Required)
• Associate or bachelor’s degree (Preferred)

• Proven experience as an administrative assistant or in a similar role (Required)
• 1-3 years of related experience (Preferred)

Skills and Characteristics

• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Ability to work independently and collaboratively
• Professional demeanor and strong interpersonal skills
• Familiarity with office equipment (printers, copiers, etc.)

Responsibilities

• Provide administrative support to executives and team members, including scheduling meetings, managing calendars, and making travel arrangements
• Answer and direct phone calls, emails, and other correspondence professionally
• Maintain and organize office files (digital and physical)
• Prepare reports, presentations, and other documents as needed
• Order and maintain office supplies and equipment
• Coordinate meetings and events, including room booking and logistics
• Greet visitors and handle inquiries
• Support university events and activities
• Perform data entry and maintain databases or CRM systems
• Handle confidential information with integrity
• Assist with communications such as email newsletters and website updates
• Maintain consistent attendance

Additional Information: The position is full-time, 40 hours per week, from July 1 to June 30 annually, located at the Main Campus (Grantham). The application deadline is open until filled, with the posting date of 05/20/2025.

Messiah University values diversity and inclusive excellence. Candidates should articulate their commitment to these principles and how they will contribute to the university’s mission through their professional activities.

Required application documents include a Cover Letter/Letter of Interest and Resume. Optional documents can be submitted as well.

For inquiries, contact Human Resources or Student Employment at the provided addresses and phone numbers.