Administrative Assistant for Giving Programs

Administrative Assistant for Giving Programs

Position Summary

This position is a full-time position responsible for supporting the administrative and project coordination needs of Giving Programs and Grants.

Position Details

Classification Details

FLSA Status: Non-Exempt

Position Information

Position Title: Administrative Assistant for Giving Programs

Position Type: Staff

Employee Group: Staff

Time Status: Full-Time

Time Category: Full Time (1560-2080 hours)

Annual Hours: 2080

# of Months: 12

Hours Per Week: 40

Work Dates: July 1 – June 30

Campus: Main Campus (Grantham)

Education Required: High School Diploma or Equivalent

Experience Required: 2-4 years of administrative assistant experience preferred. Experience in a development or fundraising environment preferred.

Skills, Characteristics Required For Position:

• High commitment to accuracy and attention to detail
• Ability to work independently
• Ability to maintain high level of confidentiality
• Competent in using word processing, Excel spreadsheets, and presentation software (MS Office preferred)
• Strong interpersonal skills
• Slate experience highly preferred

Primary Duties:

• Provide administrative support for the Director of Giving Programs & Donor Communication.
• Design Development and campus-wide online giving site pages using Slate, Crowdshark, and/or other relevant online giving systems.
• Update website information for all of Development as needed.
• Initiate and coordinate all elements of fundraising appeals for the Giving Programs Office and various campus departments (i.e., offices, crowdfunding), working closely with the Office of Marketing & Communications, Messiah Press and Coordinator of Donor Records.
• Maintain schedules and make travel arrangements for the Director of Giving Programs & Donor Communication.
• Manage operations activities for Annual Giving events (reserve rooms, catering, etc.).
• Coordinate and monitor annual timeline for grant submissions, including upcoming deadlines for grant submissions and reports.
• Prepare data tracking and contact reports for Messiah Fund, Director of Giving Programs & Communication, and other giving programs.
• Submit Visa receipts and prepare monthly Visa reconciliation for Director of Giving Programs & Donor Communication and Department.
• Pull reports from donor database to track giving rates, response rates, and other relevant data.
• Oversee and manage Development’s email account.
• Communicate with Messiah Press about envelope inventory for all of Development.
• Update donor database with changes in demographics as needed.
• Actively participate in meetings of the Annual Giving team and Development Administrative Assistants.
• Answer Development phones as needed.
• Maintain consistent and reliable attendance.

Secondary Duties:

• Perform other duties as assigned.

Application Deadline: Open Until Filled

Diversity: Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession.

Required Documents:

• Cover Letter/Letter of Interest
• Resume