Administrative Assistant (Examinations)

Royal College of Physicians and Surgeons of Glasgow; Glasgow; Hybrid; GBP 19,000 - 26,000; Part time

Benefits offered by this job

40 days holiday

Pension

Life Assurance Benefit

Enhanced Sick Pay, Maternity, Paternt​

Cycle to Work Scheme

Job summary

The Royal College of Physicians and Surgeons of Glasgow is seeking an Administrative Assistant for postgraduate medical, surgical and dental examinations. The role is 25 hours per week, Monday to Friday, with a hybrid working pattern; induction requires 100% presence initially.

The post is permanent and primarily based in the College building. Key requirements include at least five National 5 certificates ( Maths and English), proficiency in Word, Excel, PowerPoint, and strong planning and

Qualifications

• At least 5 National 5 certificates (or equivalent), level C and above, including Maths and English.
• A good knowledge of Microsoft Word and a working knowledge of spreadsheets, databases and PowerPoint is essential, as is a familiarity with office and IT systems.
• Strong planning and organisational skills.
• Ability to multi-task and meet deadlines.
• Relevant administrative support experience of 1-2 years desirable.
• Knowledge of GDPR desirable.

Responsibilities

• Assist the Senior Examinations Coordinator and Examination Coordinators for postgraduate medical, surgical and dental examinations.
• Support the surgical and dental teams and other units as required.
• Develop a clear grasp of the full range of examination requirements.
• Plan and work independently and as part of a team under supervision.
• Maintain strong organisational skills, proactive attitude, and attention to detail.

Skills

Strong planning and organisational

Ability to multi-task

Customer-focused

Interpersonal skills

Team-worker

Attention to detail

Education

National 5 certificates (Maths & English)

Tools

Microsoft Word

Spreadsheets

PowerPoint

Job description

Royal College of Physicians and Surgeons of Glasgow

18 September 2026

Ongoing

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for our professions.

Our community is made up of the expertise and experience of over 15,000 outstanding, hardworking Members, supported by over 100 College staff. Together, we are committed to providing an innovative, relevant and inspiring programme of activity across the College to support health professionals and healthcare.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation and inspiration. We’re committed to living these values and behaviours through the way we work and interact with each other.

The College promotes an agile, flexible workforce. This is a part-time post. Applications from individuals seeking flexible working arrangements are welcome.

The College has a hybrid working policy which enables employees to work from both their home and in the College. The post is primarily based in the College building; however, employees have the option to work up to 50% of their working time at home, with the days being subject to the needs of the business.

The post holder will be required to work in College 100% of their contracted hours during the induction period.

The role

Reporting through the Examinations Manager to the Head of Assessment and Director of Education and Assessment, the Administrative Assistant provides support to the Senior Examinations Coordinator and Examination Coordinators for postgraduate medical, surgical and dental examinations. The post-holder will be allocated primarily to the surgical and dental teams but will also work across the wider unit as necessary. A clear grasp of the full range of examination requirements needs to be developed. The role involves planning and working both independently and as a team member, with supervision from the Senior Examinations Coordinator, and requires strong organisational skills, a proactive attitude and attention to detail.

• This role is 25hrs/week - Mon-Fri
• Permanent

Who we’re looking for

• At least 5 National 5 certificates (or equivalent), level C and above, including Maths and English
• A good knowledge of Microsoft Word and a working knowledge of spreadsheets, databases and PowerPoint is essential, as is a familiarity with office and IT systems
• Strong planning and organisational skills
• Ability to work to strict timescales in order to meet deadlines
• Ability to multi-task
• Efficient flexibility
• Proficiently proactive and reactive
• Strong team-worker
• Good interpersonal skills
• Customer focussed and strong ability to deal with individuals on all levels in a friendly, welcoming and helpful manner
• Relevant administrative support or clerical experience of 1-2 years’ duration is desirable
• Knowledge of relevant legislation (e.g. GDPR) is desirable

What you’ll get

• 40 days holiday
• Pension
• Life Assurance Benefit
• Enhanced Sick Pay, Maternity, Paternity and Adoption pay
• Cycle to Work Scheme