Administrative Assistant - Events

University of Oxford; Oxford; On-site; GBP 35,000; Part time

Job summary

A prestigious university in Oxford is seeking a dedicated Administrative Assistant (Events) to support the Development and Alumni Engagement Events Team. Responsibilities include coordinating administration tasks and serving as a key point of contact. The role requires excellent administration and communication skills, with part-time hours and various benefits including substantial leave and flexible working options.

Benefits

38 days of annual leave

Generous family leave schemes

Hybrid and flexible working options

Contributory pension scheme

Affordable commuting options

Access to community clubs

Qualifications

• Experience in administration required.
• Strong numeracy skills.
• Ability to thrive in a complex environment.

Responsibilities

• Coordinate and manage administration tasks for the Events Team.
• Serve as the first point of contact for guests and staff enquiries.

Skills

Excellent administration skills

Excellent communication skills

Attention to detail

Strong organisational skills

Team player

Interpersonal skills

Job description

Administrative Assistant - Events

University Offices, Wellington Square, Oxford, OX1 2JD

Are you an administration whiz? We are looking for an experienced and dedicated Administrative Assistant (Events) to fill an important position in our Development and Alumni Engagement (DAE) Events Team at the University of Oxford. The post holder will coordinate and manage key administration tasks for the DAE Events Team, enabling our Event Managers to focus on designing and organising events.

Location: Wellington Square, Oxford, OX2 9NX

Salary: £28,437 - £32,108 per annum with a possible extension to £34,732 including an Oxford University Weighting of £1,500 per year (pro rata).

Contract: Part-time role, working a minimum of 22 hours per week (0.6 FTE or up to 0.75 FTE), to be spread across 4-5 days. Additional paid overtime is available for events support when needed.

About Us

The University of Oxford has been ranked the world's leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence.

The University of Oxford's Development and Alumni Engagement Office is a dynamic, professional and internationally-renowned fundraising organisation. The biggest and most ambitious fundraising team for higher education in Europe, you will be joining at an exciting time as we launch our new fundraising campaign.

What We Offer

Working at the University of Oxford offers several exclusive benefits, including:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

The role would suit a highly versatile and self-motivated team player with a keen eye for detail; you will be the first port-of-call for many of our guest and internal client enquiries.

You will have excellent administration, communication, numeracy and interpersonal skills. You will thrive in a complex and demanding environment with a reputation for excellence.

About You

• Excellent administration and financial administration skills
• Excellent communication skills, both oral and written
• Attention to detail
• Strong organisational skills
• A team player
• Able to build productive relationships with a range of stakeholders

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on 20 October 2025. Interviews will take place on 30 October 2025.