Administrative Assistant (EA) Level IV

DAWSON; Stafford; Remote; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to support senior staff in a dynamic environment. This role involves managing day-to-day functions, coordinating meetings, and ensuring effective communication across various program areas. The ideal candidate will have significant experience in executive-level support and be proficient in Microsoft Office tools. Join a team that values 'Aloha' and is committed to excellence while serving critical government clients. This is a great opportunity for someone looking to make a meaningful impact in a supportive and flexible workplace.

Benefits

Medical insurance

Dental insurance

Vision insurance

401(k) program with employer match

Paid vacation

Sick leave

Employee Assistance Program

Flexible work environment

Critical illness coverage

Pet insurance

Qualifications

• 4 years of executive-level experience is required.
• Proficiency in Microsoft Office suite is essential.

Responsibilities

• Support senior staff with administrative functions and manage calendars.
• Prepare presentations and coordinate interagency interactions.

Skills

Microsoft Office Suite

Executive-level support

Video teleconferencing

Document management

Education

Completion of DAU Acquisitions Course 1010

Tools

SharePoint

Defense Travel System (DTS)

MS Teams

Job description

DAWSON is a Native Hawaiian global business enterprise serving the U.S. Department of Defense and other federal government clients while benefiting the Native Hawaiian community.

Aloha (sharing of life, embodying humility and respect) is one of DAWSON's core values. Aloha is the common spirit that bonds our 'ohana together, guiding us as we treat our employees, families, clients, and partners with trust, understanding, and compassion. We strive to live aloha every day, and we are committed to sharing aloha across the globe.

Current job opportunities with DAWSON are posted here as they become available. Check back often for new positions!

Mahalo for your interest in this role! Please see the full position description below and click Start Your Application when ready. For more information about DAWSON, please visit dawsonohana.com.

Summary: This position to directly support the Joint Product Manager, Deputy, and senior staff and execute day-to-day senior staff administrative functions. Work is located at Stafford, VA. Off-site.

Job Description:

• Directly support the Joint Product Manager for Chemical, Biological, Radiological, and Nuclear for Special Operations Forces (JPM CBRN SOF) and Deputy (DJPM CBRN SOF) and execute day-to-day senior staff administrative functions.
• Access, update, and maintain JPM CBRN SOF portion of the HQs Human Resources Data Base (HRDB).
• Prepare or assist with the preparation of PowerPoint and other presentations for official briefings.
• Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online meetings.
• Assist with the day-to-day administration functions of the Senior Advisors, ensuring effective communications across all program areas.
• Use DoD and organizational templates and best practices.
• Manage, maintain, and de-conflict calendars and schedules for Senior Advisors, to include coordination with external agencies and organizations.
• Maintain the daily and leave calendars for Senior Advisors, including holiday schedules and special events.
• Coordinate all interagency interaction, coordinating with staff and leadership of other organizations and planning and executing internal and external meetings, activities, and special events.
• Draft, review, coordinate, file, format, and update a variety of documents (e.g., memorandums, briefings, information papers, presentations, issue papers, meeting minutes, etc.).
• Monitor travel and provide Defense Travel System (DTS) support and administration, as needed for Senior Advisors.
• Create travel orders using DTS, coordinate travel arrangements for transportation and accommodations, create travel vouchers, and prepare required paperwork for OCONUS travel, when needed.
• Maintain an internal personnel database and coordinate, distribute, and track daily in-house taskers.
• Maintain office reference materials and maintain up-to-date personnel rosters and organization charts.
• Support classified meetings in approved conference rooms, following the approved processes for conducting such meetings.
• Use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met.
• Track training requirements for JPM CBRN SOF staff, as required.
• Load/Assist in uploading documentation onto the SharePoint.
• Maintain the monthly strength report, coordinating directly each month with the staff as required and submit it to JPEO CBRND People Operations.
• Maintain current the JPM CBRN SOF portion of the JPEO Human Relations Data Base (HRDB).
• Attend meetings or discussions either in person, via telecon, or using MS Teams if onsite gatherings and/or travel are restricted.

Qualifications:

• (4) years of experience working at an executive level.
• (4) years of experience using Microsoft Office suite of software, Outlook, PowerPoint, Excel, and Word.
• Completion of DAU Acquisitions Course 1010 is desired.

*This Position is Contingent Upon Award.

DAWSON is an Equal Opportunity/Affirmative Action/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.