Administrative Assistant Dorset CHIS

NHS; Dorchester; On-site; GBP 20,000 - 25,000; Full time

Job summary

A UK health service provider is seeking an Administrative Assistant to support the Child Health Information Service. The role involves accurate data input and effective communication with healthcare professionals to ensure timely sharing of information. Candidates should have at least 5 GCSEs and proficiency in Word and Excel. Experience in NHS admin is preferred. This position is based in Poundbury, Dorchester, and contributes to the health services for children and young people.

Qualifications

• Previous admin experience is essential; NHS admin experience is desirable.
• Ability to handle data accurately and adhere to data protection standards.
• Experience working in a healthcare environment is a plus.

Responsibilities

• Request and process electronic record sharing as per procedure.
• Input all data into the Child Health Information System.
• Manage demographic updates and liaise with the Safeguarding Department.

Skills

Data input accuracy

Communication skills

Team collaboration

Education

5 GCSE or Equivalent

Qualification in Word and Excel

Tools

SystmOne Computer system

Job description

Job summary: This position is based in Poundbury, Dorchester, Dorset. Administrative Assistants within the Child Health Information Service work as part of a team to provide an efficient, effective, high quality and customer focused administrative and data input service which supports the delivery of health services to children and young people aged 0-19.

To ensure services objectives are met and that data quality is continuously improved.

Main duties of the job

• Request sharing of electronic records in a timely manner, process in accordance with procedure and share with appropriate health care professional.
• Input all data information onto the Child Health Information System in accordance with procedures, always ensuring accuracy.
• Process demographic updates in a timely manner and in accordance with procedure.
• Liaise with the Safeguarding Department as appropriate and ensure documentation is forwarded to the relevant health care professional in a timely and efficient manner.
• Ensure all work is undertaken in line with Caldicott principles and the Data Protection Act.
• In times of colleague's absence or heavy workload, ensure work is prioritized and undertaken appropriately.

About us

Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.

A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:

Vision: Transforming Lives

Values: Care, Innovation and Compassion

Mission: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.

Person Specification

Experience

Essential: Exam Grades 5 GCSE or Equivalent, Previous Admin Experience

Desirable: Grades 1 to 3 or A to C, Previous NHS Admin Experience

Qualifications

Essential: Qualification in Word and Excel

Desirable: Experience of SystmOne Computer system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.