Administrative Assistant (Defence)

TN United Kingdom; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Ein etabliertes Unternehmen sucht einen engagierten Administrative Assistant, um das Defence Leadership Team zu unterstützen. Die Rolle umfasst die tägliche Verwaltung, Datenanalyse und die Pflege von Projektdaten. Dies ist eine spannende Gelegenheit, in einem dynamischen Umfeld zu arbeiten, wo Innovation und Teamarbeit geschätzt werden. Sie werden die Möglichkeit haben, an bedeutenden Projekten zu arbeiten, die nicht nur die Infrastruktur, sondern auch die Gemeinschaften, in denen wir leben, verbessern. Wenn Sie eine Leidenschaft für Organisation und Kommunikation haben, ist dies Ihre Chance, Teil eines zukunftsorientierten Teams zu werden.

Benefits

Karriereentwicklungsmöglichkeiten

Flexibles Arbeitsmodell

AECOM University

Freiwilligentage

Qualifications

• Erfahrung in der Projektadministration oder Koordination in einem variierenden Projektumfeld.
• Ausgezeichnete Kommunikations- und zwischenmenschliche Fähigkeiten.

Responsibilities

• Tägliche administrative Unterstützung des Defence Leadership Teams.
• Überprüfung von Datenquellen und Erstellung von Berichten in Salesforce und PowerBI.

Skills

Projektadministration

Kommunikationsfähigkeiten

Excel (Pivot-Tabellen, Makros)

PowerPoint

PowerBI

Office 365

Aufmerksamkeit für Details

Problemlösungsfähigkeiten

Multitasking

Education

Bildungsqualifikationen in Projektadministration

Tools

Salesforce

SharePoint

Job description

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Administrative Assistant (Defence), London

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Client:

AECOM

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

b271da4e08f9

Job Views:

4

Posted:

02.05.2025

Expiry Date:

16.06.2025

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Job Description:

AECOM has an excellent track record of delivering programmes of critical national importance in defence, which has positioned the business as one of the leading professional services consultancies for the UK MOD, Defence Manufacturers and Contractors, and with the US Department of Defense (DoD) across Europe. With the sector of strategic importance to AECOM, representing a quarter of topline revenue for the region (c.$180m) and with a strong outlook for growth in 2025 and beyond, there is an opportunity for a Defence Administrator to join our team to support our Defence Leadership Team.

Here’s what you’ll do:

• Provide day-to-day administration support to our Defence Leadership Team, including preparing agendas, slide decks, meeting records, and action notes, as well as making travel arrangements.
• Review data sources such as bookings and pipeline, perform gap analysis, and generate reports, including creating dashboards in Salesforce and PowerBI.
• Maintain Master Project and Opportunities lists.
• Manage and develop the Defence SharePoint site.
• Support Defence events and marketing activities with administrative assistance.
• Proactively record and maintain high-quality framework and project data, supporting the Defence portfolio.
• Focus on reporting, analyzing, and communicating framework activity to project teams and clients.
• Implement and uphold processes and standards to ensure framework compliance.
• Coordinate with other sectors to share best practices and lessons learned.
• Assist in producing Defence Case Studies.

If you're passionate about innovation and turning bold ideas into reality, AECOM welcomes you. Join our team, where we don't just construct infrastructure but also uplift communities and enhance lives.

Follow our AECOM Buildings + Places page on LinkedIn to stay updated on impactful projects and industry insights!

Enjoy the Perks.

At AECOM, you'll benefit from a range of core and personalized benefits, career development opportunities, a flexible hybrid working model, technical practice networks, AECOM University, and volunteering days.

Qualifications

Ready to push the limits of what’s possible?

Minimum Requirements

• Experience in project or framework administration or coordination within a varied project environment.
• Excellent communication and interpersonal skills.
• Strong computer skills, including Excel (pivot tables, macros), PowerPoint, Word, PowerBI, and other Office 365 tools.
• Attention to detail and problem-solving abilities.
• Ability to multitask and meet deadlines with a flexible attitude.
• Proactive, adaptable, and willing to change.

Preferred Qualifications

• Educational qualifications or experience in project or framework administration with analytical and numerical skills.
• Experience as a Framework or Project Administrator in construction or engineering consultancy.

Important Information

Successful applicants will need baseline UK Security Clearance or be willing to apply, with the company supporting the process.

If you meet some requirements or have transferable skills, we’d love to hear from you!

Additional Information

Follow us on LinkedIn, Facebook, Instagram, and YouTube to explore our stories and projects.

For more info, contact the recruiter on LinkedIn.

About AECOM

AECOM is a global infrastructure consulting firm delivering services from advisory to construction management across various sectors. We are committed to delivering sustainable legacies and fostering diversity and inclusion.

Freedom to Grow in a World of Opportunity

Enjoy flexible work options, a safe and respectful workplace, and benefits supporting your well-being and growth.

Join us to work with industry-leading technology on impactful projects, with a commitment to your success and diversity. We are an Equal Opportunity Employer and a Disability Confident Employer, supporting applicants with disabilities.