Administrative Assistant, Broxburn Academy, 494.33 - WEL09359

Medirest Signature; Broxburn; On-site; GBP 22,000 - 27,000; Full time

Job summary

A leading educational institution seeks an Administrative Assistant to support the school office at Broxburn Academy. The successful candidate will be responsible for general administration, finance management, and data management in accordance with school guidelines. Ideal applicants will possess strong customer care skills, effective communication abilities, and be proactive in adapting to new challenges. Relevant qualifications and experience in IT applications are essential.

Qualifications

• Experience in office environment with IT applications.
• Strong effective customer care and communication skills.
• Ability to manage multiple tasks and work under pressure.

Responsibilities

• Perform general administration as directed by the Head Teacher.
• Manage school finances and ensure accurate data.
• Implement and support school MIS system.

Skills

Customer Care Skills

Effective Communication

Proactive Problem Solving

Team Collaboration

Education

Higher Grade/SVQ Level

Secretarial Qualifications

Tools

IT Applications

Microsoft Excel

Word Processing Software

Job description

Job Advert

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds

West Lothian Council are committed to far reaching changes to the way we deliver our Education Services. These changes include giving you the support and environment that you need to get on with your job and develop your abilities. Our dedication is demonstrated by the whole council achievement of the Investors in People Standard and always aiming a little higher in our service delivery and improvements.

Broxburn Academy are seeking an Administrative Assistant to join our school office.

Purpose of the job

To undertake all Admin work for the school as directed by the Head Teacher.

Principal Accountabilities/Key Tasks

• General Administration in accordance with defined guidelines and procedures.
• Finance - Ensure efficient and accurate information is available on all school finances by utilising appropriate systems.
• Data Management - Responsibility for maintaining all information kept within the school in accordance with Data Protection requirements.
• ICT - Implement and support school MIS System and upgrades as necessary.

The Individual

• Strong effective customer care skills required to deal with front line customers at various levels externally and internally.
• Effective communication skills verbally and in writing.
• Contribute as an active team member to achieve objectives and goals set by the school and WLC.
• Implement and maintain systems to create an efficient and effective office environment to meet the needs of in house and environmental demands.
• Proactive in responding to new challenges.
• Preparation and recording of financial reports and statistics.
• Reasonable standard of education - equivalent to Higher Grade/SVQ Level
• Secretarial qualifications.
• Experience of working with IT applications in an office environment.
• Excellent word processing skills.
• Good working knowledge of Excel

Desirable

• Knowledge of PECOS (electronic ordering and invoicing)
• SEEMIS (electronic Data Base for pupil and staff records)
• Flexible and adaptable and be able to work on own initiative in a complex office environment.
• Must be able to multi task work under pressure with competing demands and prioritise own workload.

This post is considered Regulated Work with children and/or protected adults under the Protection of Vulnerable Groups (PVG) Scotland Act 2007. From 28 February 2011 preferred candidates will be required to join the PVG Scheme or undergo a PVG Scheme update check prior to a formal offer of employment being made by West Lothian Council

For further information contact Caroline Campbell. Area Business Support Manager - email: [e-mail]