Administrative Assistant and Attendance Officer

Blue Bell Hill Primary and Nursery School; Nottingham; On-site; GBP 20,000 - 24,000; Full time

Benefits offered by this job

Professional development

Employee assistance programme

Growth opportunities

Supportive environment

Job summary

Blue Bell Hill Primary and Nursery School is seeking an organised Administrative Assistant to join our friendly office team. You will provide clerical, financial and organisational support, and be the first contact for families, staff and visitors.

Working with the School Business Manager, you will manage multiple priorities, handle confidential information, maintain records, process orders and produce reports using IT systems.

Qualifications

• Good literacy and numeracy with administrative experience.
• Ability to manage confidential information with discretion.
• Strong IT skills and data handling capabilities.

Responsibilities

• Provide high-quality administrative support following established systems.
• Monitor attendance and liaise with families and pastoral team.
• Maintain accurate pupil, staff and financial records.
• Process orders, monitor budgets and reconcile accounts.
• Produce reports and manage data using IT systems.
• Be the first point of contact for parents, visitors and external agencies
• Safeguarding compliance and confidentiality at all times.
• Support the wider office team and smooth daily operations.

Skills

Administrative experience

Organisational skills

IT skills

Data handling

Communication skills

Discretion and safeguarding

Education

Literacy and numeracy

Tools

MS Office

School management systems

Budget monitoring

Job description

About Us:

Blue Bell Hill is a vibrant, inclusive primary school where children truly sit at the heart of everything we do. Guided by our warm and welcoming ethos, we nurture a strong sense of belonging and community, underpinned by high expectations for all. We encourage respect and care for ourselves and each other, ensuring that every child feels valued, supported, and inspired to achieve their very best.

Our dedicated and caring staff team works closely together to create an environment where curiosity blossoms, individuality is cherished, and learning flourishes. Through a rich, broad, and balanced curriculum, we bring learning to life and support children to grow in confidence, independence, and resilience.

Wellbeing is fundamental at Blue Bell Hill - for both children and staff - and we are deeply committed to fostering a positive, purposeful culture where kindness, ambition, and a love of learning can thrive side by side.

About Flying High:

Flying High Partnership is a thriving multi-academy trust of 38 primary schools across Derbyshire, Leicestershire, Nottingham City, and Nottinghamshire. We are driven by a shared vision to be unique, exceptional, and sustainable. Founded in 2012, we believe in the power of meaningful collaboration to help schools reach their full potential while supporting others along the way.

Our Partnership celebrates individuality, champions continuous improvement, and ensures every child thrives. With a strong focus on school-led professional development and leadership, we’re committed to growing exceptional teachers and inspirational leaders.

Together, we make every day count.

About the Role

We are looking for a highly organised, professional and welcoming Administrative Assistant to join our office team. This role is central to the smooth day-to-day running of the school, providing high-quality administrative support across a wide range of clerical, financial and organisational tasks.

You will often be the first point of contact for families, visitors and staff, so a friendly, calm and professional manner is essential. The role requires the ability to manage multiple priorities, handle confidential information with discretion and work efficiently within established systems and processes.

Working closely with the School Business Manager and wider team, you will play a vital role in ensuring the school operates effectively, supporting both staff and children behind the scenes.

Key Responsibilities

• Provide high-quality administrative support across the school, following established systems and processes


• Monitor student attendance including, working with parents and the Pastoral team.


• Manage and maintain accurate records, including pupil, staffing and financial information


• Undertake financial procedures such as processing orders, monitoring budgets and reconciling accounts


• Produce reports and manage data accurately using a range of IT systems


• Act as a professional and welcoming first point of contact for parents, visitors and external agencies


• Maintain confidentiality at all times and ensure safeguarding procedures are followed


• Support the wider office team and contribute to the efficient running of the school

We are looking for someone who:

• Has a good standard of literacy and numeracy and relevant administrative experience


• Is highly organised, efficient and able to manage a varied workload


• Has strong IT skills and confidence working with data and management systems


• Demonstrates professionalism, discretion and integrity when handling sensitive information


• Communicates effectively with a wide range of people


• Is flexible, proactive and able to work both independently and as part of a team


• Reflects our values and contributes positively to our school community

We Can Offer You:

• A commitment to people across our partnership, underpinned by our people principles: adaptability, wellness, recognising achievement, employee voice and engagement, professional development and growth, inclusivity, and collaboration


• Access to high-quality CPL to support your development


• Opportunities to grow and progress within the partnership


• Access to an employee assistance programme, including counselling, financial support, and legal advice


• A supportive and welcoming working environment with a strong team ethos

Application Details

Flying High Partnership is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community. This post is subject to an enhanced DBS check and satisfactory references.