Administrative Assistant (4 Days) - Ballymena

Hays Business Support; Ballymena; On-site; GBP 40,000 - 60,000; Part time

Job summary

An established industry player is seeking a dedicated administrative professional to join their team in Ballymena. This part-time role involves a variety of responsibilities, including managing schedules, handling correspondence, and supporting financial processes. The ideal candidate will possess strong organizational skills and proficiency in Microsoft Office applications. This is a fantastic opportunity to contribute to a large public sector organization, where your efforts will help streamline operations and improve service delivery. If you thrive in a dynamic environment and are eager to make a difference, this role could be the perfect fit for you.

Qualifications

• 5 GCSEs or equivalent qualifications demonstrating literacy and numeracy.
• Experience in handling large volumes of work and prioritizing tasks.

Responsibilities

• Maintain diaries, schedule meetings, and manage correspondence.
• Coordinate seminars and manage logistics for events.

Skills

Office Technology Competency

Time Management

Communication Skills

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Education

5 GCSEs including English Language and Maths

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Your new company
A large public sector organisation based in Ballymena

Your new role

Maintaining diaries and scheduling meetings, screening telephone calls and emails, responding to routine internal correspondence and preparing outgoing mail taking appropriate actions as required.
Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquiries from the public.
Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures.
Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention.
Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration.
Support the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices are processed by payment deadlines.
Deal with queries from the public and relevant stakeholders in respect of areas of service delivery.
Assist with the production and delivery of all related publications, promotional material, online content and awareness events, liaising with the Procurement Service in relation to the purchase and production of marketing and promotional material and be responsible for stock control.

What you'll need to succeed

5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy.
The ability to deal efficiently with large volumes of work.
Successfully prioritising competing demands.
A qualification that demonstrates competency in working with office technology i.e. Word Processing or Typewriting.
Working experience with Microsoft Office applications including Word, Excel, PowerPoint and Outlook.

What you'll get in return

£13.73 per hour.
Part-time (29.6 hours).
Based in Ballymena.
Temporary on a month-to-month basis.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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