Administrative Assistant (2 days per week)

TN United Kingdom; Milton Keynes; On-site; GBP 25,000 - 35,000; Part time

Job summary

An established industry player is seeking a part-time Administrative Assistant to support its Global Services leadership team. This role requires a proactive individual with excellent organizational and communication skills, capable of managing multiple priorities in a fast-paced environment. You will coordinate schedules, organize travel, and assist with various administrative tasks, all while upholding the company's ethics. Join a dynamic team that values integrity and collaboration, and contribute to enhancing the work experience for everyone involved.

Qualifications

• Detail-oriented with the ability to monitor project deadlines.
• Ability to complete tasks without detailed instructions.

Responsibilities

• Coordinate complex schedules and manage logistics for meetings.
• Organize travel arrangements for international meetings.
• Prepare and track expense reports.

Skills

Organizational Skills

Communication Skills

Multi-tasking

Integrity and Discretion

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Access

Job description

Job Description:

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.

Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

F5 is looking for a Part-Time (2 days per week), seasoned Administrative Assistant, with a winning attitude; demonstrating initiative and encouraging collaboration. This person will assist the Global Services leadership team and have excellent organizational and communication skills, demonstrating the ability to lead multiple priorities in a fast-paced, dynamic and innovative environment.

Primary Responsibilities

• Coordinate and manage complex schedules, calendars, logistics and support materials for a range of daily operational activities and business meetings.
• Organize complex travel arrangements and itineraries for offsite, out-of-state, or international meetings.
• Own meeting setup and catering requests for meetings; on-site and off-site.
• Manage incoming phone and email inquiries, draft and initiate correspondence, and distribute presentation materials.
• Prepare and track expense reports.
• Assist with special event planning and logistics, including vendor management as needed.
• Perform backup assistance to the Executive Assistant when needed.
• Uphold F5’s Business Code of Ethics and promptly report violations of the Code or other company policies.
• Perform other related duties as assigned.

Knowledge, Skills and Abilities

• Demonstrates a high level of integrity and discretion in handling confidential information.
• Develops and maintains good working relationships with others.
• Effective verbal, written, and listening skills; chooses appropriate communication channels to accommodate varying working styles and cross-cultures.
• Reacts with appropriate urgency to situations and events requiring quick response or turnaround.
• Displays energy and initiative.
• Maintains integrity when dealing with senior professionals inside and outside the company.
• Exhibits phenomenal multi-tasking skills.
• Ability to work independently.
• Acts as a collaborative team player with a caring attitude towards the success of the organization.
• Willingness to take ownership and be proactive.

Qualifications

• Ability to complete tasks without exact/detailed instructions.
• Detail-oriented and able to monitor project deadlines.
• Proficient in Word, Excel, and Outlook; PowerPoint and Access are a plus.

The job description is intended to be a general overview of responsibilities and requirements. Responsibilities and requirements may change and are not all-inclusive.