Administrative Assistant 2

State of Montana; Glasgow; Hybrid; USD 30,000 - 50,000; Full time

Job summary

An established industry player in public health is seeking a dedicated administrative support professional to join their Child and Family Services Division. This role offers a chance to provide vital clerical and administrative assistance to social workers, ensuring the smooth operation of foster care and licensing functions. With a commitment to improving health and well-being in the community, this position not only allows you to contribute to meaningful work but also offers a comprehensive benefits package, including healthcare, retirement plans, and opportunities for career advancement. If you're passionate about making a difference in people's lives and have the necessary skills, this is the perfect opportunity for you.

Benefits

Healthcare coverage

Retirement plans

Paid vacation

Sick leave

Holidays

Work/life balance

Public Service Loan Forgiveness eligibility

Qualifications

• Ability to communicate effectively both orally and in writing.
• Skill in researching and managing data efficiently.

Responsibilities

• Provide clerical and administrative support to social workers.
• Maintain and update child-related records and demographic information.

Skills

Oral and written communication

Research skills

Computer operation

Education

High school diploma or equivalent

Tools

Spreadsheets

Word processing software

Database management

Email and internet applications

Job description

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at www.statecareers.mt.gov.

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Child and Family Services Division.

This position is responsible for providing clerical and administrative support services to Child and Family Services social workers regarding foster care, investigative and licensing functions. Responsibilities include:

1. Typing correspondence, forms, and other miscellaneous documents;
2. Maintaining and updating Foster Care and other child-related records;
3. Assisting staff with maintaining demographic information.

Why Join DPHHS

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Qualifications for this Career Opportunity

• Ability to communicate both orally and in writing.
• Skill in researching.
• Ability to operate a personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet and other computer programs.
• Preferred: Knowledge of the social services systems related to child protection issues.
• Meet minimum qualifications:
• High school diploma or its equivalent
• Two years of job-related work experience in administrative support, receptionist or other related areas

How to Apply

To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.

• Cover Letter – How has your past education and/or work experience prepared you to be successful in this role?
• Resume
• References

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

Additional Information

This position may be eligible for a statutory $1.00 an hour base pay increase effective July 1, 2025 and on July 1, 2026.

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

The first review of applicants will take place on April 18, 2025.