Administrative Assistant - 12 Month Fixed Term Contract

Osborne Clarke; Bristol; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading international legal practice in Bristol is seeking an Administrative Assistant to support their Real Estate department on a 12-month fixed-term contract. This role involves high-level administrative tasks and working closely with PAs and legal teams, requiring excellent organizational and communication skills.

Benefits

Competitive salary

Generous benefits

Qualifications

• Previous office-based administrative experience.
• Excellent attention to detail.
• Ability to work well under pressure.

Responsibilities

• Provide high-level administrative support to PA and legal teams.
• Manage deeds, including checking and liaising with key clients.
• Run WIP Manager reports and assist with billing.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Ability to work under pressure

Proactive approach

Collaborative approach

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Role profile

We have a great opportunity for an Administrative Assistant to support our Real Estate department on a 12-month fixed-term contract. The role is based on-site in our central Bristol office, working from 9am to 5pm, Monday to Friday.

The Team

This position is within our central Business Support Team, but you will be aligned with the Real Estate department. The Real Estate support team comprises PAs and Legal Secretaries, and the position reports to the Real Estate Senior PA.

What you'll do

The main purpose of this role is to provide high-level administrative support to the PA and legal teams, as well as other areas of the business when requested. Responsibilities include but are not limited to:

• Managing deeds, including checking deeds, typing schedules, assisting with deed audits, requesting, returning, and posting deeds. Liaising with key clients to keep deed records up to date.
• Scanning, photocopying, printing, and binding documents.
• Preparing letters, special delivery, and courier forms.
• Saving and distributing scanned post.
• Assisting with all aspects of billing.
• Running WIP Manager reports.
• Updating and maintaining data rooms, both internal and client-based.
• Using the Land Registry website and the Avail Platform to order searches and copy documents.
• Using Search Acumen to request property searches.
• Handling telephone enquiries.
• Assisting the PA team with monthly billing.
• Managing Large File Sends (LFS).
• File closures.

Skills and experience required

• Previous office-based administrative experience.
• Excellent attention to detail.
• Ability to work well under pressure.
• Proficient in Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational skills.
• A proactive and collaborative approach.

Salary and benefits

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people, supported by a wide range of initiatives and benefits.

Our recruitment process

If you would like more information about this role or the firm, please contact Tim Jenkins (Recruitment Advisor) in complete confidence at 0117 917 3666 or via email at [e-mail].

Note that we review and process applications on a rolling basis, despite including closing dates as a guide. At Osborne Clarke, we do not use automated decision-making in our recruitment process.

We are committed to providing an environment where you can perform at your best throughout your recruitment journey and beyond. If you require any adjustments during the application, interview, or employment stages, please let us know confidentially.

About Us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers across 26 locations. Our sector-based approach helps clients address current issues and prepare for future challenges, providing comprehensive and commercial advice. We enjoy working closely with clients on innovative deals, products, and solutions that transform their businesses and sectors. Our approachable culture is fundamental to our success.

We value diversity and encourage applicants from all backgrounds. We aim to create a workplace where everyone can be themselves and belong, supported by our interest groups and diversity networks.

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