Administrative Assistant

York and Scarborough Teaching Hospitals NHS Foundation Trust; York and North Yorkshire; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare trust in the UK is seeking an Administrative Assistant for their Weight Management Team. The ideal candidate should possess strong communication and organizational skills, be able to work independently, and have previous experience in a secretarial or administrative role, preferably within the NHS. Responsibilities include providing administrative support, handling enquiries, and maintaining confidentiality. This position offers access to NHS benefits and career development opportunities.

Benefits

Access to NHS Pension Scheme

27 days holiday rising to 33 days

Learning and development opportunities

Employee Assistance Programme

Qualifications

• Previous Secretarial/Administrative experience (6 months minimum).
• Experience with confidential information.
• Ability to function independently.

Responsibilities

• Provide administrative support for the team.
• Deal with enquiries from healthcare professionals and patients.
• Maintain records and ensure confidentiality.

Skills

Communication skills

Organizational skills

Teamwork

Supervisory skills

Education

GCSE Level or equivalent

Word Processing and Computer literacy to RSA3/NVQ3 Level

Experience in an NHS environment

Job description

York and Scarborough Teaching Hospitals NHS Foundation Trust

Administrative Assistant

The closing date is 20 October 2025

An exciting opportunity has arisen in the Weight Management Team for a Band 3 Administrative Assistant.

You will need excellent communication and organisational skills and be willing to learn and develop new skills. You will need to be able to demonstrate the ability to work independently and be willing to be adaptable and flexible to meet the needs of this very busy department.

We are looking for a colleague who is dynamic, positive, approachable, friendly, and able to work as part of a team; but also shows initiative and has a flexible and patient centred approach, with the ability to drive change. This post is essential to the effective running of the department.

Main duties of the job

• Knowledge/awareness of confidential information and record keeping.
• Providing administrative support for the team.
• Dealing with enquiries from other healthcare professionals and patients via email / phone / in person.
• General administration to support the smooth running of the service.
• Using the Trust's CPD (Core Patient Database) system and other data bases for which full training will be provided.

About us

We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: [e-mail].

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Person Specification

Knowledge, Training & Experience

• Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
• Word Processing and Computer literacy skills to RSA3/NVQ3 Level
• Previous Secretarial/ Administrative experience (6 months minimum)
• Previous Office/Administrative experience in an NHS environment
• Experience of dealing with confidential information.

Skills

• Able to organise & prioritise own workload
• Able to function effectively as part of a team.
• Possess a range of communication skills.
• Supervisory skills

Personal attributes

• Self disciplined/motivated to function independently

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.