Administrative Assistant

West London College; Southall; On-site; GBP 25,000 - 29,000; Full time

Job summary

An education institution in Southall is seeking an experienced Administrative Assistant. Role involves delivering administrative support, managing schedules, and maintaining information systems. Ideal for candidates with a professional attitude, administrative experience, and strong communication skills. Offers a supportive work environment and opportunities for professional development.

Benefits

Continuous professional development

Local Government Pension Scheme

Access to Perkbox

Season ticket and cycle-to-work loans

College Employee Assistance Programme

Discounts at on-site salons

Qualifications

• Professional polish and proven experience in a similar administrative role.
• Ability to multitask and stay organized in a busy environment.

Responsibilities

• Deliver high-quality administrative support to the Executive Support and Administration teams.
• Manage schedules, documents, and correspondence accurately.
• Maintain internal systems and the college portal with up-to-date information.

Skills

Proven administrative experience

Confident written and verbal communication skills

Comfortable using MS Office

Strong attention to detail

Job description

Overview

Hours: Full-Time

Contract: Permanent

Salary: £25,475 - £28,076 per annum

Closing Date: 19/09/2025

Location: Southall

Are you a confident and experienced Administrative Assistant? West London College is seeking a proactive, highly organised and experienced Administrative Assistant to join our dynamic team.

You’ll play a key part in ensuring smooth, efficient operations across our college departments, with a particular focus on exceptional service delivery, discretion, and organisation.

About Us

At West London College, we are dedicated to achieving ambitious goals and delivering excellence for our learners, staff and communities. With a firm commitment to inclusion, innovation and collaboration, we aim to transform lives through high-quality education and skills training. We have three college sites based in Hammersmith, Ealing and Southall. By bringing your skills and experience to the College, you will have an opportunity to contribute towards our success through our mission of "Aiming High, Changing Lives". In return, we offer a supportive and stimulating work environment with a range of benefits and professional development opportunities.

What You’ll Be Doing

• Delivering high-quality administrative support to the Executive Support and Administration teams
• Managing schedules, documents, and correspondence with accuracy and speed
• Maintaining internal systems and the college portal with up-to-date and well-organised information
• Handling confidential matters with professionalism
• Prioritising competing tasks and deadlines with calm efficiency
• Working closely with staff across the college to support the delivery of high-quality education

What We’re Looking For

• We’re looking for someone who brings a professional polish, proven administrative experience, and the confidence to support senior staff in a fast-paced environment.
• A proven track record in a similar administrative role (education or public sector preferred)
• Confident written and verbal communication skills
• Comfortable using MS Office and digital systems for diary management, document creation, and data entry
• Able to prioritise, multitask and stay organised in a busy environment
• A helpful, positive, and professional attitude
• Strong attention to detail and a commitment to high standards

This is an ideal opportunity for a strong administrator who takes pride in their work, enjoys being part of a team, and thrives in a professional, mission-driven setting.

What We Offer

At West London College, we’re on a mission to change lives through education — and we know we can’t do that without talented people behind the scenes. When you join our support staff, you become a vital part of the learner journey. In return, we offer:

• A supportive and welcoming workplace culture
• Continuous professional development
• Local Government Pension Scheme (LGPS)
• Access to Perkbox (employee rewards and benefits)
• Season ticket and cycle-to-work loan schemes
• College Employee Assistance Programme (EAP)
• Discounts at our on-site hair and beauty salons

Important Information

The safety and welfare of our learners and staff are extremely important to us and this is why we pride ourselves on our safeguarding procedures. As part of our commitment to safeguarding, successful candidates will be subject to an enhanced Disclosure and Barring Service check. Please note that it is an offence to apply for this role if you are barred from engaging in regulated activities relevant to children. For further information about our Safeguarding and Prevent policy, please view the documents attached.

We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, race, religion or belief and marriage and civil partnership.

To apply, please complete an application form before the closing date specified, as CVs will not be accepted. Please ensure you also include a supporting statement as part of your application. We may close the application deadline earlier than expected, so please ensure you submit your applications as soon as possible.

In your supporting statement, please clearly outline how your skills and experience align with the responsibilities and criteria listed in the job description. Applications without a tailored supporting statement will not be shortlisted.