Administrative Assistant

Shorterm Group; Sandford Hill; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading administrative services provider in Stoke is seeking an Administrative Assistant. You will support data entry, maintain documentation, and provide financial information. Ideal candidates will have strong communication skills and expertise in MS Office. This full-time role offers an hourly pay rate of £12.21 and the opportunity for a temporary to permanent position.

Benefits

28 days leave pa pro rata

Qualifications

• Experience in an administration role.
• Excellent understanding of MS Packages.
• Confident communicator both verbally and in writing.

Responsibilities

• Ensure accurate data entry and maintenance activity.
• Provide timely financial information.
• Maintain documentation and databases.

Skills

Strong communication skills

MS Office expertise

Administrative experience

Job description

Job title: Administrative Assistant
Job location: Stoke
Hourly pay rate: Min of £12.21 per hour
Days, Monday to Friday
Hours per week: 36.00
Duration: Temp2Perm
Start date: Immediate
Industries considered: Any, admin experience plus strong IT skills/experience essential
Disciplines considered: Data Administration/Management, Data Entry, MS Packages

Client Summary:

Leading Player in the Global Rail Freight and Logistics Market

Position Summary

We have a requirement for a bright and enthusiastic go-getter to undertake a programme of Administrative Support within our Group Administrative Support Team

1. Ensuring all Data entry and extraction of maintenance activity within the Company's system is accurate and completed in a timely manner.
2. Provide all financial information to the Team Supervisor in a timely manner working to all timelines given; including all 3rd party invoicing.
3. Maintain the Locomotive/ Wagon wheels documentation
4. Extract and produce statistical data (KPI's) from maintenance records for performance monitoring, trend analysis or projects as and when required.
5. Develop, improve and maintain key databases relating to production information including training matrix, competency, briefing registers and annual leave booking, plus any other Ad Hoc tasks as required

Person Profile/Experience:

A bright and confident character, skilled and adept with general administrative work plus confident in the use of Office 365 and management of email traffic

This is an important role to the Management Team as well as the business and we are looking for a dynamic achiever with an eye for detail as it is imperative that the data input is carried out without error

You should be comfortable in the use of Database Systems, general email management and have an excellent/confident telephone manner. You should be able to confidently write requests for information in a grammatically accurate way

Key Criteria:

Experience in an administration role
Strong, confident communication skills
Excellent understanding of MS Packages
Able to multi-task and make quick decisions for short notice changes to your workload
Ability to work independently and on own initiative
A confident communicator both verbally and written

Contact Information:
Email: (url removed)
Phone: (Direct Line) (phone number removed)

PLEASE NOTE ALL APPLICANTS MUST BE ABLE TO PASS A DRUGS AND ALCOHOL TEST BEFORE BEING OFFERED A POSITION.

Please note due to the volume of applications, we can only commit to contact those candidates we deem suitable for the position. However, we may retain your details and contact you in the future should suitable positions arise.
Please note the above job specification could be subject to change as agreed with our client

Job Info

Job Title:

Administrative Assistant

Company:

Location:

Stoke, Staffordshire

£12.21 Per hour 28 days leave pa pro rata

Posted:

Aug 1st 2025

Closes:

Sep 1st 2025

Sector:

Administration

Contract:

Contract

Hours:

Full Time

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