Administrative Assistant

Ziran Education Foundation; Reading; Hybrid; GBP 26,000 - 35,000; Full time

Job summary

Join a leading non-profit in education as an Administrative Assistant. In this full-time hybrid role, you will support daily operations and project coordination while growing alongside a passionate team dedicated to making a meaningful impact. Your organizational skills and proactive mindset will contribute to delivering exceptional project outcomes.

Qualifications

• Detail-oriented and proactive.
• Experience in education or non-profit sector is a plus.
• Ability to manage multiple priorities.

Responsibilities

• Support administrative operations across projects.
• Coordinate calendars and manage communications.
• Prepare reports and assist with HR processes.

Skills

Organisational skills

Communication

Flexibility

Education

Previous admin experience

Tools

Microsoft Office

Google Workspace

Job description

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Ziran Education Foundation – Full-Time | Hybrid | Based in London

We’re looking for an Administrative Assistant who thrives in a fast-paced, collaborative environment and is ready to grow with us from the ground up. This is a full-time hybrid role—based in London, with flexibility for remote working throughout the week.

At Ziran Education Foundation, we’re not just building programmes—we’re creating meaningful impact across education, art, and international collaboration. You’ll be the organisational backbone of a young, ambitious non-profit, working closely with the leadership team to ensure everything runs smoothly behind the scenes. If you’re detail-oriented, proactive, and love wearing multiple hats, this is your opportunity to help shape something from the very beginning.

What You'll Do:

Support day-to-day administrative operations across our education and cultural projects

Coordinate calendars, book meetings, and manage internal communications

Maintain project documentation, digital files, and internal records

Prepare reports, presentations, and internal documents as needed

Assist with finance admin, expense tracking, and HR processes

Liaise with external partners, funders, and collaborators

Contribute to event planning and logistics coordination

Take initiative in improving internal systems and workflows

What You Bring:

Excellent organisational skills and high attention to detail

Strong written and verbal communication

A positive, flexible mindset and the ability to manage multiple priorities

Proficiency in Microsoft Office, Google Workspace, and file management systems

Previous admin experience (start-up, charity, or education sector a plus)

An interest in education, creativity, or social impact

Confidence working independently as well as part of a small, agile team

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Education Administration Programs

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