Administrative Assistant

Clear IT Recruitment; Plymouth; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

A recruitment agency is seeking an Administrator for their Plymouth office. The role involves providing administrative support to the Lead Partners, managing communication, and ensuring smooth office operations. Ideal candidates will have excellent communication skills, a proactive attitude, and proficiency in MS Office. The position was designed to support a growing office and offers flexible working conditions and a comprehensive benefits package.

Benefits

20 days annual leave plus bank holidays

Pension scheme with matching contributions

Access to health and rewards scheme

Qualifications

• Ability to multi-task and work flexibly.
• Takes initiative and can meet deadlines.
• Recent experience in a similar position or client-facing role.

Responsibilities

• Provide ad hoc accounts and administration support.
• Manage meeting room diaries and hospitality for clients.
• Handle daily post, filing, and communication.

Skills

Resilient

Organised

Excellent oral and written communication

Efficient and accurate typing skills

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Overview

My client is an Age Top 50+50 firm of Accountants based in the South West, with over 300 team members across 16 offices. They are looking for an Administrator to join them on a permanent basis in their Plymouth office. This role is to provide administrative support to the Lead Partners and help support the continued growth of the office.

Responsibilities

• Providing ad hoc accounts, administration, and secretarial support for the local team reporting to the Partner of the office.
• Managing meeting room diaries, room set ups and close downs.
• Hospitality for clients including meeting, greeting, arranging parking and refreshments.
• Answering phones, main switchboard, and intercom; directing calls, and taking and passing on messages accurately and efficiently.
• Handling and dealing with daily post, filing, and communicating.
• Handling and dealing with the main Crediton office email inbox; distributing emails to the right contacts.
• Taking payments from clients over the phone or in person.
• Maintaining our office petty cash receipts and payments; dealing with client bankings.
• Upkeep and communication of key office information including (but not limited to) suppliers, contractors, services, utilities, emergency shut offs and general maintenance management details.
• Checking Registered Office Board.
• Ensuring office supplies are up to date, made and items in stock.
• Onboarding processes associated with our new clients; contacting clients to obtain money laundering ID and perform checks; liaise with clients and team members to obtain essential information to set up clients on our internal systems.

Requirements

• Resilient, able to multi-task, and work independently / flexibly.
• Adaptable, organised, and conscientious.
• Takes the initiative, ability to prioritise, and meet deadlines.
• Discrete, professional, and team orientated in approach.
• Passionate about all areas of internal and external service
• Efficient and accurate typing skills and processing.
• Excellent oral and written communication.
• Sound working knowledge of technology including MS Word, Excel, PowerPoint, and Outlook is essential for this role.
• Recent experience of working in a similar position or customer / client facing administrative role.

Terms / Benefits

• 36.25 hours per week (Hybrid and Flexible working may be available).
• 20 days annual leave plus bank holidays increasing to 25 days annual leave after three years' service.
• Annual salary review.
• Death in service 3 x annual salary.
• Access to Westfield Rewards and Health scheme.
• 24-hour external Employee Assistance Programme helpline.
• Flexible benefits including Buy and Sell holiday, Cycle to Work, Payroll Charity Giving and Private Medical Insurance.
• Pension 3% rising to 4% (but matched up to 6% after 4 years' service).

How to apply

Should you have any questions or wish to apply please do not hesitate to contact Clear IT Recruitment Limited.

Please Note: Due to the number of applications we may be unable to respond to every application directly. If you have not heard from us within 3 working days please assume your application has been unsuccessful.