Administrative Assistant

Ridge and Partners LLP; Oxford; On-site; GBP 20,000 - 25,000; Part time

Job summary

A multidisciplinary consultancy in Oxford is seeking an Admin Assistant to support their Geospatial team. The role involves managing fleet vehicles, handling survey equipment, invoicing, and client enquiries. Ideal candidates will have experience in administration, good communication skills, and knowledge of Microsoft Office. Full-time or part-time options available.

Qualifications

• Experience in a similar administrative role is advantageous.
• Good knowledge of Microsoft Word, Outlook, Excel, and MS Teams.
• Ability to work effectively as part of a team.

Responsibilities

• Manage the day-to-day use of the fleet of vehicles.
• Assist with handling laser scanning and measured survey equipment.
• Support the team with invoicing and liaising with clients.
• Handle client enquiries via email or phone.
• Assist with internal admin tasks and project data handling.

Skills

Microsoft Office suite

Written communication

Verbal communication

Teamwork

Job description

With one of the largest teams of chartered surveyors in the property sector, located in regional offices across the UK, we have a depth and breadth of experience, expertise and local knowledge to support our clients at every stage of property investment, ownership and occupation from acquisition to disposal.

Due to continued growth, the Geospatial department are looking for a Admin Assistant who is enthusiastic, conscientious and reliable, to join the team and our multi-disciplinary consultancy office in Oxford. This is an office-based role to support the Geospatial Oxford team regarding a number of administrative tasks.

What you need to do to be effective in this role

• Assisting the team by managing the day-to-day use of the fleet of vehicles, including booking in maintenance and servicing requirements and logging mileage etc.
• Assist with handling of laser scanning and measured survey equipment - including managing, storing purchased equipment in addition with arranging maintenance and calibration. Assist with hiring supplementary equipment including liaising with suppliers, raising purchase orders, taking delivery and logging expenditure/invoices.
• Assist the team by taking stock and logging all team clothing and PPE in addition to ordering of new clothing/equipment for new employees or replacement items.
• Assist the team with job specific administrative tasks such as booking hotels and transport and travel arrangements.
• Assist with team invoicing on a monthly basis including raising external invoices to clients and liaising with internal teams regarding fee allocations.
• Assist by chasing any debtors in a timely manner and updating the internal reporting system.
• Liaise with our internal IT team regarding any software issues or updates including raising tickets
• Handling client enquiries via email or phone.
• Assist with internal admin ‘Workspace’ tasks such as job creation, closures, submissions and support with bid writing if needed.
• Assist with data handling and storage/back up system whilst logging project data information.
  
  

The skills and experience you need to have for this role

• Experience in a similar role would be advantageous however also willing to accept applications from people with limited experience as training can be provided.
• Experience in using Microsoft Office suite and in particular Word, Outlook, Excel and MS Teams.
• Good written and verbal communication skills.
• Ability to work effectively as part of a team.
• This is an office-based role so the ability to work from our Woodstock office is important.
• Option of either full time or part time position.