Administrative Assistant

Fermanagh & Omagh District Council; Omagh; On-site; GBP 26,000 - 29,000; Part time

Job summary

Fermanagh & Omagh District Council is seeking an Administrative Assistant for a part-time position. The role involves providing administrative and clerical support, managing inquiries, and ensuring compliance with council policies. Candidates should be proficient in IT and possess strong organizational skills, suited for a flexible work environment across various service areas.

Qualifications

• Entry-level position within administrative support.
• Experience with IT for document production and data management is beneficial.

Responsibilities

• Support service with administrative tasks including reports and inquiry management.
• Manage correspondence and assist with departmental work.
• Organize meetings and ensure compliance with procedures.

Skills

Administration

Customer Support

IT Proficiency

Research

Job description

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Administrative Assistant (Part-time)

Job ref: 25/RP/08 | Job type: Permanent | Location: The Grange, Omagh | Salary: Scale 4; SCP 9-13; £26,409 - £28,163 per annum | Quantity of Posts Available: 1 | Closing date: Friday 20 Jun 2025 12:00

Job summary

Main Purpose of Job: The postholder will provide comprehensive administrative and clerical support to a nominated service area following procedures and guidelines.

Job Description

Job Ref: 25/RP/08 | Job Title: Administrative Assistant | Department: Strategic Planning and Performance | Reports to: Strategic Planning and Performance Manager | Responsible to: Lead Officer / Head of Service | Location: The Grange, Omagh. The postholder will work across the Fermanagh and Omagh District Council area to meet the needs of the post. Duration: Permanent | Hours: Part-Time; 22.2 hours/week (schedule to be agreed upon appointment) | Salary: Scale 4; SCP 9-13; £26,409 - £28,163 per annum pro rata.

A reserve list may be created from this recruitment, from which appointments may be made within 6 months across all service areas.

Key Duties

• Support the service with administrative tasks including reports, correspondence, enquiries, filing, and data processing.
• Manage correspondence, incoming calls, emails, and inquiries related to departmental work.
• Assist with reports or projects as directed.
• Liaise with other departments to ensure efficient administrative and financial processes.
• Organize meetings and events, including scheduling, invitations, venue booking, and catering.
• Attend meetings, prepare agendas, take minutes, and produce records within timelines. Attendance may be required at venues in Fermanagh & Omagh, with some evening hours.
• Ensure compliance with procurement procedures, invoice checking, and account processing.
• Provide research and administrative support for programs and projects.
• Utilize IT for document production, research, and data management.
• Assist in developing management information systems and ensure accurate data recording.
• Provide customer support and assist with reception duties as needed.

Other Responsibilities

• Ensure compliance with Health and Safety legislation and policies.
• Adhere to all Council policies, including the Employee Code of Conduct and Working Relationships Protocol.
• Maintain records in accordance with legal requirements and confidentiality policies.
• Promote equal opportunities and avoid discrimination.
• Implement financial and procurement policies.
• Perform duties in a manner that promotes the positive image of Fermanagh and Omagh District Council.
• Be flexible and adaptable to organizational needs.

Additional Information

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Government Relations Services

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