Administrative Assistant

Tracey Moloney Family Law; Marshfield; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Collaborative culture

Modern law firm

Training & development

Professional environment

Long-term progression

Job summary

Tracey Moloney Family Law is seeking an organised Administrative Assistant to support our busy family law team in Chippenham. This role involves diary management, audio typing, document formatting and handling client correspondence to ensure smooth file progression.

You will work with solicitors and paralegals in a fast-paced environment, assisting with file administration, court bundles, digital filing and onboarding. Competitive salary and training opportunities provided.

Qualifications

• Previous experience in a legal secretary or legal support role.
• Strong audio typing and document formatting skills.
• Excellent organisational and time-management ability.
• Confident using Microsoft Word, Outlook & digital filing systems.
• Professional and empathetic communication skills.
• Ability to work efficiently in a fast-paced environment.

Responsibilities

• Audio typing and document formatting
• Managing diaries, appointments, and team schedules
• Handling client calls and correspondence professionally
• Opening and closing client files
• Carrying out compliance and onboarding checks
• Preparing court bundles and legal documents
• Coordinating hearings, meetings, and conferences
• Managing digital filing and case management systems
• Supporting solicitors and paralegals with day-to-day administration

Skills

Audio typing

Document formatting

Diary management

Communication skills

Organisational skills

Time-management

Microsoft Word

Outlook

Empathetic communication

Tools

Microsoft Word

Outlook

Digital filing systems

Case management systems

Job description

Administrative Assistant

Location: Chippenham / Office-Based

Salary: £26,000–£32,000 DOE

About Us

Tracey Moloney Family Law is one of the UK’s fastest-growing boutique family law firms, built on the nationally recognised Legal Queen brand. We are modern, ambitious, and passionate about delivering exceptional client care in a way that feels approachable, supportive, and genuinely different from traditional law firms.

As our team continues to grow, we are looking for an organised, proactive, and people-focused Legal Secretary to support our busy family law department.

The Role

You will provide vital day-to-day support to a dedicated legal team consisting of solicitors and paralegals. This is a fast-paced and varied role where organisation, attention to detail, and strong communication skills are essential.

You will play an important role in ensuring the smooth running of files, client communication, and administrative processes across the department.

Responsibilities

• Audio typing and document formatting
• Managing diaries, appointments, and team schedules
• Handling client calls and correspondence professionally
• Opening and closing client files
• Carrying out compliance and onboarding checks
• Preparing court bundles and legal documents
• Coordinating hearings, meetings, and conferences
• Managing digital filing and case management systems
• Supporting solicitors and paralegals with day-to-day administration

Requirements

• Previous experience in a legal secretary or legal support role
• Family law experience preferred but not essential
• Strong audio typing and document formatting skills
• Excellent organisational and time-management ability
• Confident using Microsoft Word, Outlook, and digital filing systems
• Professional and empathetic communication skills
• Ability to work efficiently in a fast-paced environment
• A proactive and positive attitude with strong attention to detail

What We Offer

• Competitive salary based on experience
• Supportive and collaborative team culture
• Opportunity to work within a modern and fast-growing law firm
• Ongoing training and development opportunities
• A professional but approachable working environment
• Genuine opportunity for long-term progression within the business

Why Join Us?

We are not a traditional law firm. We are building a modern, forward-thinking practice with ambitious growth plans and a strong reputation for exceptional client care.

We value professionalism, energy, and people who genuinely care about making a difference to clients during difficult times.