Administrative Assistant

Tracey Moloney Family Law; Chippenham; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Collaborative team culture

Training & development

Job summary

Tracey Moloney Family Law in Chippenham is seeking an Administrative Assistant to provide essential day-to-day support to a busy legal team. The role emphasizes accurate audio typing, meticulous document formatting, and efficient diary management.

You will engage in client communications, file management, and compliance checks, helping to keep workflows smooth and professional in a fast-paced environment.

Qualifications

• Proven experience in a legal secretary or legal support role.
• Family law experience preferred but not essential.
• Strong audio typing and document formatting skills.
• Excellent organisational and time-management ability.
• Confident using Microsoft Word, Outlook, and digital filing systems.

Responsibilities

• Audio typing and document formatting.
• Managing diaries, appointments, and team schedules.
• Handling client calls and correspondence professionally.
• Opening and closing client files.
• Carrying out compliance and onboarding checks.
• Preparing court bundles and legal documents.
• Coordinating hearings, meetings, and conferences.
• Managing digital filing and case management systems.
• Supporting solicitors and paralegals with day-to-day administration.

Skills

Audio typing

Document formatting

Diary management

Client communication

Attention to detail

Tools

Microsoft Word

Outlook

Case management software

Job description

Administrative Assistant

Location: Chippenham / Office-Based

Salary: £26,000–£32,000 DOE

About Us

Tracey Moloney Family Law is one of the UK’s fastest-growing boutique family law firms, built on the nationally recognised Legal Queen brand. We are modern, ambitious, and passionate about delivering exceptional client care in a way that feels approachable, supportive, and genuinely different from traditional law firms.

As our team continues to grow, we are looking for an organised, proactive, and people-focused Legal Secretary to support our busy family law department.

The Role

You will provide vital day-to-day support to a dedicated legal team consisting of solicitors and paralegals. This is a fast-paced and varied role where organisation, attention to detail, and strong communication skills are essential.

You will play an important role in ensuring the smooth running of files, client communication, and administrative processes across the department.

Responsibilities

• Audio typing and document formatting
• Managing diaries, appointments, and team schedules
• Handling client calls and correspondence professionally
• Opening and closing client files
• Carrying out compliance and onboarding checks
• Preparing court bundles and legal documents
• Coordinating hearings, meetings, and conferences
• Managing digital filing and case management systems
• Supporting solicitors and paralegals with day-to-day administration

Requirements

• Previous experience in a legal secretary or legal support role
• Family law experience preferred but not essential
• Strong audio typing and document formatting skills
• Excellent organisational and time-management ability
• Confident using Microsoft Word, Outlook, and digital filing systems
• Professional and empathetic communication skills
• Ability to work efficiently in a fast-paced environment
• A proactive and positive attitude with strong attention to detail

What We Offer

• Competitive salary based on experience
• Supportive and collaborative team culture
• Opportunity to work within a modern and fast-growing law firm
• Ongoing training and development opportunities
• A professional but approachable working environment
• Genuine opportunity for long-term progression within the business

Why Join Us?

We are not a traditional law firm. We are building a modern, forward-thinking practice with ambitious growth plans and a strong reputation for exceptional client care.

We value professionalism, energy, and people who genuinely care about making a difference to clients during difficult times.