Administrative Assistant

Recooty; London; On-site; GBP 12,000 - 15,000; Full time

Job summary

A growing company is seeking a responsible Administrative Assistant to support daily office activities and assist management. The role includes organizing schedules, handling correspondence, managing files, and maintaining office supplies. Ideal candidates will have strong organizational and communication skills, proficiency in MS Office, and relevant experience. A salary between £12,000 and £15,000 is offered, based on experience.

Qualifications

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.

Responsibilities

• Answer and direct phone calls.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Act as the point of contact for internal and external clients.

Skills

Attention to detail

Time management

Communication skills

Organisational skills

Problem-solving skills

Tools

MS Office

Job description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Answer and direct phone calls


• Organise and schedule appointments


• Plan meetings and take detailed minutes


• Write and distribute email, correspondence memos, letters, faxes and forms


• Assist in the preparation of regularly scheduled reports


• Develop and maintain a filing system


• Update and maintain office policies and procedures


• Order office supplies and research new deals and suppliers


• Maintain contact lists


• Book travel arrangements


• Submit and reconcile expense reports


• Provide general support to visitors


• Act as the point of contact for internal and external clients


• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant


• Knowledge of office management systems and procedures


• Working knowledge of office equipment, like printers and fax machines


• Proficiency in MS Office (MS Excel and MS PowerPoint, MS Word in particular)


• Excellent time management skills and the ability to prioritise work


• Attention to detail and problem-solving skills


• Excellent written and verbal communication skills


• Strong organisational skills with the ability to multi-task


• Salary negotiable dependent on experience and after initial trial period

Package

£12000-£15000