Administrative Assistant

Allspring Global Investments; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dynamic individual to provide essential administrative support within their International Business. This office-based role emphasizes collaboration and adaptability, requiring you to manage travel arrangements, coordinate meetings, and oversee visitor experiences. You'll thrive in a fast-paced environment, working closely with various teams while ensuring compliance with guidelines. If you're resourceful, detail-oriented, and eager to contribute to a diverse and inclusive culture, this opportunity is perfect for you. Join a forward-thinking firm that values your input and encourages professional growth.

Qualifications

• Proficiency in Microsoft 365 suite and excellent communication skills required.
• Attention to detail and organizational skills are crucial for success.

Responsibilities

• Manage travel bookings, diary management, and visitor experience.
• Provide business support cover and facilitate onboarding of new joiners.

Skills

Team player

Flexibility and adaptability

Resourcefulness

Problem-solving

Communication skills

Interpersonal skills

Attention to detail

Organizational skills

Education

Administrative experience in Financial Services

Language skills

Tools

Microsoft 365 suite

Concur

AMEX portals

Job description

Elevate Your Career Work where your ideas have impact

COMPANY

Allspring Global Investments is a leading independent asset management firm that offers a broad range of investment products and solutions designed to help meet clients' goals. At Allspring, our vision is to inspire a new era of investing that pursues both financial returns and positive outcomes. With decades of trusted experience propelling us forward, we strive to build portfolios aimed at generating successful outcomes for our clients. We do this through the independence of thought that powers our investment strategies and by bringing a renewed approach to look around the corner to unlock what's possible. Allspring is a company committed to thoughtful investing, purposeful planning, and the desire to deliver outcomes that expand above and beyond financial gains. For more information, please visit About Us - Allspring Global Investments.

At Allspring, unique views inspire us. We leverage the diversity of people, ideas, and skills to help our clients pursue their financial goals. We strive to attract and retain a diverse talent pool that enables us to better serve our global client base. Intentionally fostering a diverse and inclusive culture allows us to empower innovation, productivity, and engagement. It’s also essential for elevating the experience of our clients as well as the communities in which we operate. Thank you for considering Allspring as you explore the next step in your career journey.

POSITION

To provide administrative support to Allspring’s International Business (ex. US). Within your role you will have a primary business group to support but will also provide broad support across all business groups as required. Business support may change from time to time dependent on the needs of the business.

This is an office-based role (minimum 4 days a week in office with the days to be agreed with your manager).

This role will report to the Business Support Hub Team Lead.

RESPONSIBILITIES

• Manage travel bookings and arrangements (including visa applications, international flight, and accommodation bookings)
• Managing expenses (Concur and AMEX portals)
• Diary management, coordinating meetings, room bookings and conference calls across multiple time zones
• Overseeing visitor experience/visitor management (preparing for and welcoming visitors)
• Preparing for client meetings
• Preparation of marketing materials for client meetings
• Ad hoc support for SMCR annual certification process
• Help to facilitate smooth onboarding of new joiners to respective business units
• Ensure completion of mandatory and necessary CPD training across relevant business unit and retain training records as necessary
• Provide business support cover to other business units in times of absence
• Provide ad hoc support/cover to office manager
• Liaising with other associates to develop, update and/or improve administrative processes and procedures
• Arranging local and international couriers
• Facilitating efficient operations within the various business units
• Ensuring compliance with H&S guidelines
• Co-ordinate the collation and distribution of papers for committees and boards as required (in support of the relevant Chairperson)
• Any other tasks as may be reasonably required

CANDIDATE

• Team player with the ability to thrive under pressure in a changing environment
• Flexibility and adaptability to work and support across multiple teams
• Resourcefulness and ability to use initiative in problem-solving
• “Can-do” attitude and willingness to learn and develop

REQUIRED QUALIFICATIONS

• Proficiency in Microsoft 365 suite
• Excellent communication and interpersonal skills
• Ability to multi-task and work well under pressure
• Attention to detail and proven organisational skills
• Comfortable working with individuals at all organisational levels, internally and externally
• Discretion in handling confidential business matters

PREFERRED QUALIFICATIONS

• Previous administrative experience within Financial Services desirable
• Language skills desirable

We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status.