Administrative Assistant

Atrium (EMEA); London; Hybrid; GBP 44,000 - 70,000; Full time

Job summary

A leading financial services firm is seeking an experienced Administrative Assistant to support its senior leadership team. This hybrid role requires strong organisational skills, the ability to manage multiple priorities, and professional communication. Candidates should demonstrate previous experience in fast-paced environments and familiarity with administrative tools.

Qualifications

• Proven experience in an administrative role supporting senior executives or investment bankers.
• Strong understanding of office protocols in a financial services environment.
• Demonstrated ability to manage complex schedules and travel arrangements.

Responsibilities

• Manage comprehensive diary and travel arrangements for senior leadership.
• Handle sensitive and confidential information professionally.
• Coordinate team offsites and internal events.

Skills

Communication

Organisational skills

Time management

Adaptability

Conflict management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Concur

Job description

Contract Assignment: Administrative Assistant – Global Transaction Services

Pay Rate: £27.50 per hour PAYE

Location: London, UK

Contract Length: 6 months (initially, rolling)

Hybrid Split: Initially full-time in the office; moving to 1 day working from home once training is complete

Must be able to contract via PAYE/Umbrella. This role does not offer visa sponsorship.

Responsibilities:

• Comprehensive diary management, including organising internal and external meetings


• Coordinating complex UK and international travel arrangements


• Scheduling conference and video calls across global time zones


• Submitting expenses using Concur, in line with internal policy


• Developing knowledge of senior leadership team priorities, clients, and workflows


• Establishing effective communication with internal stakeholders and external contacts


• Handling sensitive and confidential material with discretion and professionalism


• Managing inboxes on behalf of senior leaders, prioritising and responding appropriately


• Planning team offsites and internal events


• Providing support cover for other administrative team members during periods of leave or high workload

The Role:

This is an exciting opportunity for an experienced Administrative Assistant to support a senior leader and their team within a fast-paced, high-performing financial services environment. The role requires a confident, proactive individual who is highly organised, adaptable, and able to build effective working relationships at all levels.

Requirements:

• Must have experience either providing admind support simultaneously to multiple senior C-suite executives/ supporting multiple investment bankers at a investment bank


• Previous administrative experience within financial services or a similarly fast-paced, professional setting


• Strong communication skills, both written and verbal


• High level of proficiency in Microsoft Outlook, Word, Excel, and PowerPoint


• Ability to manage multiple priorities and meet tight deadlines


• Confident interacting with stakeholders at all levels, internally and externally


• Demonstrated ability to work both independently and as part of a team


• Well-developed organisational and time management skills


• Professional, polished, and reliable approach

Preferred:

• Prior experience supporting executive leadership


• Familiarity with the Concur expense management system


• Experience planning complex travel itineraries and multi-party meetings

Additional Information:

This role will require full-time office presence initially, with flexibility to work from home one day per week following completion of training. All offers will be subject to background screening prior to commencement.