Administrative Assistant

Fortrea; Leeds; On-site; GBP 22,000 - 28,000; Full time

Job summary

Fortrea in Leeds is seeking an Administrative Assistant for a 12-month fixed-term contract. The role is full-time, based on site, and supports the Clinical Pharmacology Services team with invoices, payments, and vendor coordination.

You will work in a fast-paced, international environment requiring discretion and strong organizational skills, handling confidential files and complex documentation daily.

Qualifications

• Proven experience providing administrative support in an international environment.
• Advanced proficiency with MS Office (Word, Excel, Teams, Outlook).
• GCSE level education.
• UK work eligibility (no sponsorship).

Responsibilities

• Processing invoices in the financial system.
• Processing payments for clinical trial participants.
• Supporting Global Vendor Management with local vendors and tracking contracts.
• Maintaining departmental files (training, client contracts, project files).
• Archiving and securing documentation in content management platforms.
• Facilitating cross-functional communication with Clinic teams and vendors.

Skills

Administrative support

Invoicing

Payments processing

MS Office proficiency

Confidentiality

Organizational skills

UK work eligibility

Education

GCSE level

Tools

CTMS

Veeva Vault

Job description

We exist to bring new medicines to life. What if your administrative expertise could help us accelerate the journey?

FORTREA IN LEEDS – WHERE MEDICAL BREAKTHROUGHS BEGIN

At Fortrea, our world-class Clinical Research Unit in Leeds sits at the heart of innovation. Just a short 7-minute walk from the train station, this 65,000 ft², 100-bed facility is a cornerstone of our global operations. Dedicated to Early Clinical Research, it’s where life-saving medicines begin their journey.

And this is where you come in because we are expanding and now seeking our new Admin. Assistant:

• This is a 12-month fixed-term contract,
• Based on site at Fortrea’s Drapers Yard Clinical Research Unit, Leeds
• Full-time, 37 hours per week

When the drugs you worked with gets approved, you know you´ll touch many patient´s lives around the world.

WHO YOU ARE

• Proven experience in providing administrative support in an international environment, including invoice processing, payments and archiving.
• Required: advanced proficiency with Microsoft office programs (Word, Excel, Teams, Outlook, etc.)
• Educated to GCSE level.
• Ability to live and work in the UK (we cannot sponsor for this role)
• Ability to work in a fast-paced setting with many interruptions. Flexibility, anticipation, and advanced organizational skills are key for adjusting to changing daily priorities.
• Able to maintain confidentiality and establish secure filing procedures

ON A NORMAL DAY, YOU WILL…

Provide broad and varied administrative support to the Clinical Pharmacology Services team, including:

• Processing invoices in our financial system
• Processing payments for the clinical trial participants
• Supporting the Global Vendor Management Team with local specific vendors (i.e. tracking contracts, overseeing payments, etc.)
• Maintaining departmental files (training files, client contract files, project files…)
• Archiving and maintenance of complex and confidential documentation in content management platforms (e.g. CTMS, Veeva Vault, etc.)
• Cross-functional communication with all the Clinic teams and vendors

If you want to apply your administrative expertise at the point where new medicines first reach humans, we’d like to hear from you.

#LI-CV1

Learn more about our EEO & Accommodations request here.