Administrative Assistant

GXO Logistics, Inc.; Ilkeston; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Shift allowance

Holiday entitlement

Dental insurance

GP service

GXO University

Employee discounts

Job summary

GXO is hiring a Warehouse Administrator for our West Hallam site. You will join a fast-paced team supporting Motus, handling a busy admin function, releasing orders and coordinating deliveries. The role operates on rotating shifts (any 5 of 7) between 06:00 and 22:00, 7.5 hours per day in a permanent, full-time position.

You will work with WMS and SAP, manage documentation for shipments, and communicate with customers and hauliers to keep warehouse operations running smoothly.

Qualifications

• Experience using Warehouse Management Systems (WMS) and SAP systems would be advantageous.
• Strong IT skills and proficiency in Microsoft Office applications.
• Ability to work independently and manage your own workload while maintaining high standards.

Responsibilities

• Carry out a wide range of administrative duties to support day-to-day operations.
• Oversee order system – release and despatch orders on the system.
• Coordinate and book deliveries, manage communication with customers via phone and email.
• Prepare documentation for shipments and liaise with internal teams, hauliers and customers.

Skills

Independent work

Time management

IT skills

Communication

Team coordination

Tools

SAP systems

Warehouse Management System (WMS)

Microsoft Office

Job description

Are you looking for a practical role where every day brings something different? Do you enjoy working in a fast-paced environment for a recognised brand as part of a supportive and driven team? Here at GXO, we are currently recruiting for Warehouse Administrators to join our team in West Hallam (DE7 6HE), supporting our customer, Motus. In this role, you will assist and support the Management Team in achieving key performance indicators (KPIs) and operational objectives for the site. This is a full-time, permanent position, working on a rotating shift, on an 'any 5 days out of 7' pattern, between 06:00 and 22:00. You will work 7.5 hours per day, with shift times allocated in line with operational requirements.

Pay, benefits and more:

• A salary of £26,436.00 per annum
• A 7.5% shift allowance applies to employees working rotating shifts
• 33 Holiday days (inclusive bank holidays)
• Flexible dental insurance plans
• 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme
• Access to our MyBenefits platform, including high-street discounts, Cycle to Work scheme, cashback cards, savings schemes and more
• Admission to GXO University, our online learning platform designed to help you progress and achieve your career goals

What you will do on a typical day:

• Responsible for carrying out a wide range of administrative duties to support the efficient day-to-day running of the contract and ensure operational processes are completed accurately and on time
• Overseeing order system – release and despatch orders on the system
• Coordinate and book deliveries, arrange transport, and manage customer communications via telephone and email to ensure the timely and efficient movement of goods
• Perform warehouse administration duties, prepare documentation for incoming and outgoing shipments, and communicate effectively with internal teams, hauliers, and customers to support the smooth running of warehouse operations

What you need to succeed at GXO:

• Ability to work independently, manage your own workload, and maintain high standards when working alone
• Flexible approach to working hours, including the ability to work overtime when required
• Strong IT skills, including proficiency in Microsoft Office applications such as Word, Excel, and Outlook
• Experience using Warehouse Management Systems (WMS) and SAP systems would be advantageous
• Ability to build and maintain effective working relationships with both internal and external customers

We engineer faster, smarter, leaner supply chains. GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees. We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.