Administrative Assistant

Labcorp; Huntingdon; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading company in the healthcare sector seeks an administrative support professional to deliver reprographics and concierge services. This role involves managing meeting bookings, supporting customers with reprographic needs, and ensuring smooth operations at the reception. Ideal candidates should have experience in administrative tasks, customer service skills, and attention to detail.

Qualifications

• Experience in reprographics and administrative tasks is preferred.
• Ability to operate printing and photocopying equipment effectively.
• Strong organizational skills with the ability to manage multiple tasks.

Responsibilities

• Ensure timely booking of meeting rooms and hospitality services.
• Provide reprographic services including photocopying, scanning, and printing.
• Manage concierge services and assist visitors at the front desk.

Skills

Attention to detail

Customer service

Data management

Job description

To deliver reprographics and concierge services to meet customer requirements. Provided support with any other administrative tasks that may be required.

This job contributes to organizational success by:

• Ensuring timely and error free booking of meeting rooms, equipment and hospitality.
• Ensuring a timely and error free reprographic support to internal and external customers.
• Ensuring the Admin Services in-house internet page (Knowledge base) is kept up to date.
• Supporting Soft Services leadership with additional administrative tasks as and when required.

Job Requirements:

Reprographics

• Check and produce client reports as directed by your customers ensuring copies are sent to archives and copies distributed to the clients.
• To provide a comprehensive reprographic service to internal customers including but not limited to photocopying, scanning raw data, colour copying/printing, binding, guillotine services and laminating.
• To effectively and efficiently operate the laser printing and photocopying equipment
• Raise purchase orders for any reprographic consumables and any repairs/maintenance to the reprographics equipment.
• Supporting operations with the printing on controlled documents in accordance with the relevant SOP.
• Undertake any other administration associated with reprographics services as required.
• Distribution and reporting of CAFM tickets for soft services team. With escalation and communication to management where required.
• Raise purchase orders and manager invoicing for UK soft services providers, repairs/maintenance and consumables ordering for the wider soft services team.
• Work from the concierge front desk as the main focal point for any visitors to main reception.
• Operate the switchboard in a professional and friendly manner.
• Manage the booking of meeting rooms, equipment and hospitality in line with the customers’ requirements using in house systems.
• Ensuring meeting rooms are clean and tidy before the next occupants. Liaise with the cleaning contractor as necessary.
• Liaise with the restaurant to ensure hospitality requirements are met.
• Book transport (taxis) on behalf of visitors.
• Issue weekly visitor list to site leadership.
• Support restaurant services with any hospitality requirements during bust periods.
• Raise purchase requisitions for consumables and the maintenance/hire costs of any equipment used by Admin Services – such as coffee machines etc.
• Undertake any other administration associated with concierge services as required.

Labcorp is proud to be an Equal Opportunity Employer:

As an EOE/AA employer, Labcorp strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. We encourage all to apply.

For more information about how we collect and store your personal data, please see our Privacy Statement .

About the company

Laboratory Corporation of America Holdings, more commonly known as Labcorp, is an American S&P 500 company headquartered in Burlington, North Carolina.

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